Office Administrator

Key Responsibilities:

• Oversee and coordinate daily office activities to ensure efficiency and compliance with company policies.
• Manage office supplies inventory and place orders as necessary.
• Answer and direct phone calls, emails, and other correspondence.
• Greet visitors and provide assistance as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office files, records, and documentation.
• Assist in preparing reports, presentations, and correspondence.
• Support HR functions such as onboarding new employees and maintaining employee records.
• Handle basic bookkeeping tasks, including invoicing, payroll, and expense tracking.
• Ensure the office is clean, organized, and well-maintained.
• Collaborate with other departments to support various projects and initiatives.
• Handle confidential information with discretion and maintain a high level of professionalism.

Qualifications:

• High school diploma or equivalent; an associates or bachelors degree is preferred.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of basic accounting and bookkeeping principles is a plus.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• A proactive approach to work and a positive attitude.