Executive Assistant

• Administrative Support: Manage daily administrative tasks including calendar management, travel arrangements, and meeting coordination for the executive.
• Scheduling: Organize and maintain the executives calendar by scheduling appointments, meetings, and events, ensuring all commitments are met efficiently.
• Communication: Act as the primary point of contact between the executive and internal/external parties, handling communications, emails, and phone calls.
• Travel Coordination: Arrange domestic and international travel plans, including flights, accommodations, and itineraries.
• Meeting Preparation: Prepare agendas, materials, and presentations for meetings, ensuring the executive is well-prepared.
• Confidentiality: Handle sensitive information and documents with the utmost confidentiality and discretion.
• Expense Management: Track and manage the executives expenses, including processing reimbursements and credit card reconciliations.
• Project Coordination: Assist in managing special projects and initiatives led by the executive, tracking progress and ensuring deadlines are met.
• Document Management: Maintain organized files and documents, both digital and physical, ensuring easy access and retrieval when necessary.
• Office Support: Provide support for other executives or teams as needed, and assist with general office tasks.

• Education: Bachelors degree or equivalent experience in business administration or a related field.

Skills:

• Excellent time-management and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency with office software (Microsoft Office Suite, Google Workspace).
• Ability to manage multiple tasks and prioritize effectively.
• High level of discretion and professionalism.
• Strong attention to detail and proactive problem-solving skills.