Executive Assistant

Job Brief

We are looking for a seasoned Executive Assistant who will go above and beyond to ensure that the company is headed in the right direction by ensuring that the senior management they are assisting is on top of everything. As an integral member of our organization, the executive assistant will assist our leadership in daily tasks, offer strategic support on cross-functional projects, manage administrative functions, implement strategic initiatives, and manage executive email correspondence. This position requires a dynamic, dependable, detail-oriented individual with exceptional communication and problem-solving skills.

Executive Assistant Roles & Responsibilities

• Provide high-level administrative support to C-Suite Executives such as research, statistical reports and design of presentations. Compile data to assist the senior management in making informed decisions. Prepare reports, presentations, and summaries as required.
• Prepare and reconcile expense reports. Maintain and manage the leaders calendar, including scheduling and coordinating appointments, meetings, and events. Prioritize and reschedule, ensuring the executives time is used efficiently.
• Develop and maintain positive working relationships with internal and external stakeholders crucial to the organizations success, comfortable contributing to ad hoc projects as needed.
• Prioritize own time and high-level executive’s time, allowing them to focus on high-priority tasks by handling routine matters and managing interruptions.
• Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations.
• Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
• Develop a broad knowledge and understanding of the company’s operations and objectives.
• Up-to-date with relevant software and tools used in the organization, such as productivity apps, project management systems, and communication platforms.
• Be prepared to handle daily unforeseen tasks and challenges.

Executive Assistant Qualifications and Requirements

• Minimum of 2+ years of experience as an Executive Assistant or in a similar role supporting top-level management.
• Bachelor’s or Master’s degree or equivalent.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.
• Experience working closely with senior-level officials, internal and external stakeholders.
• Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers. 
• Discretion and the ability to handle confidential information with integrity.
• Expertise in managing executive calendars from multiple global time zones.
• Collaborative and interpersonal skills to work effectively with a large variety of personalities. 
• Have a positive attitude and the ability to remain calm under pressure