Senior Associate, Controller of Examination (COE)

• The role holder in collaboration with the Controller of Examination (COE) will be engaged in ensuring all arrangements and related actions necessary for holding examinations and organizing the declaration of results as well as the allied activities as per the University norms

About Sai University:

Sai University is committed to an interdisciplinary, liberal educational ecosystem with strong international partnerships, and aims to integrate the three pillars of education learning, research, and societal impact.

Responsibilities:

• To manage the examination calendar and notify the COE in advance

• To organize the assessment test to get the performance of the students at the examinations or any other test properly and to process and publish their results timely/ as and when required.

• Has a higher responsibility to print the exam question papers

• To notify the students in case of any changes in the examination.

• The role holder has the important responsibility to postpone or cancel examinations, in part or in whole, in the event of malpractices or if the circumstances so warrant, and take disciplinary action or initiate any civil or criminal proceedings against any person or a group of persons or a college or an institution alleged to have committed malpractices.

• to take necessary disciplinary action against the students, paper setters, examiners, moderators, or any other persons connected with examinations and found guilty of malpractices in relation to the examinations

• to maintain overall examination records of the students
  

In addition, the role holder has the responsibility to manage/coordinate the preparatory examination work and examination schedule generation as follows

• To prepare theory/ lab examination timetable and printing and timely issuance of hall ticket

• To coordinate exam room/lab and seat arrangements and also to prepare exam attendance sheets.

• Preparation and display of final result notification (s) and sending the grade reports to students.

• Arrangement for the timely issuance/provision of the examination material, instructing the supervisory staff, and holding their meetings as and when required

• Post the exam to follow up with the internal and external examiner to record the marks

• Collaboration with COE to identify the invigilator and send the invitation to the internal/ external invigilators

• To distribute degrees/ transcript certificates to students

Key Skills:

• Highly organized, proactive, and maintaining the confidentiality

• Have an eye for detail, multi-tasker with great documentation skills

• Possess strong interpersonal and human skills.

• Ability to learn within a new and dynamic organization

• Ability to take charge of activities in collaboration with various stakeholders and execute tasks effectively.

Qualification:

• Any under-graduation degree

• Minimum Experience of 3-5 years in a relevant field

• Good knowledge in MS office suite