Executive Assistant, Vice Chancellor s Office

• This is an administration position to manage the office of the Vice Chancellor in collaboration with the other team members of the office, serving as the administrative and strategic liaison between the office and the rest of the constituents of the University

• The primary responsibility is to ensure that the planning efforts, the Vice Chancellor s priorities including but not limited to strategic and operational management initiatives are communicated, well-coordinated, followed-up and timely and effectively implemented

Responsibilities:

• Be an integral Team member of the Vice Chancellor s Office managing the day-to-day operation of the Office.

• Ensures that there is adequate coverage of Office at all times. Relieves the Vice Chancellor of operational and administrative details by planning and coordinating the implementation of academic or administrative policies and decisions while working closely with Dean of Schools, Directors, Faculty and Academic Staff.

• Exercises initiative and independent judgment in the daily activities of the Office and managing the staff in the offices of the Vice Chancellor.

• Liaison with external stakeholders and coordinate university-wide strategic and operational initiatives.

• Provides confidential administrative support to the Vice Chancellor including but not limited to preparation of correspondence and reports, calendar management, minutes of the meetings and actioning on the same, calls, visitors, and oversees and monitors confidential projects assigned to administration by the Vice Chancellor.

• Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty, students, staff, and the various publics served by the University and in handling administrative records, files, and similar confidential items.

• Providing ongoing analyses of institutional planning efforts and conducting or overseeing special initiatives as needed to ensure that the Vice Chancellor initiatives and the university priorities are being administered at the highest level with timely and accurate completion.
  

Key Skills:

• Possess very strong written and oral communication skills, strong interpersonal skills, pro-activeness

• Ability to take charge of activities in collaboration with various stakeholders and deliver

• Ability to be very detail minded and proactive in the completion of tasks

• Possess strong analytical and coordination skills

• Willing to work on a range of new initiatives

• Discreet and able to manage a contemporary technology-driven office

Qualification:

• Post Graduate in any discipline/Masters in Management

• Minimum of 4-7 years of experience