Executive Assistant

• Executive Assistant is an administrative position managing the office of the Chancellor and serving as the liaison between his office and the various constituents of the University

• The primary responsibility is to ensure that there is adequate coverage of the office on various aspects at all times while managing administrative and strategic priorities
• These need to be professionally project managed through effective coordination, communication and execution in a timely efficient way

Responsibilities:

• Be an integral team member of the Chancellor s Office in providing assistance and support in executing, managing, successfully implementing and ensuring the completion of the University wide strategic projects, new initiatives and operational activities.

• Provides confidential administrative support to Chancellor including but not limited to preparation of correspondence, attending to calls, organising the calendar, liaising with internal external stakeholders especially board members etc.

• Manage review filing both electronic and paper files, manage office systems, prepare presentations, minutes of meetings and reports under the guidance of Chancellor.

• Make arrangements for appointments, meeting and coordinate for the same from end to end.

• Taking briefs and directions from Chancellor to manage his priorities and executing efficient and effective service delivery.

• Organize travel and prepare travel itineraries, and related logistics.

• Able to plan, organize and manage events.

• Relieves the Chancellor of operational details by planning and coordinating the implementation of academic or administrative policies and decisions.

• Exercises initiative and independent judgment in the daily activities of the office, and manages the staff in the office of the Chancellor.

• Safeguards the confidentiality of University administration by exercising tact and discretion in communicating information to faculty, students, staff, and the various publics served by the University and in handling administrative records, files, and similar confidential items.

• Providing ongoing analyses of institutional planning efforts and conducting or overseeing special initiatives as needed to ensure that the Chancellor s objectives and the University s priorities are administered at the highest level with timely and accurate completion.

Key Skills:

• Relevant and considerable experience to support positions at the top management/senior level with grace, patience and sophistication.

• Intelligent, seasoned and mature individual with strong background and experience of an Executive Assistant.

• Discreet and able to manage a contemporary technology-driven office.

• Have an eye for detail, multi tasker with great follow-up skills.

• Highly organised and proactive, able to think independently and act efficiently.

• Extremely polished and professional written verbal communication skills.

• Ability to take charge of activities in collaboration with various stakeholders and execute tasks effectively.

• Facility with software and building databases and scalable administration systems.

• Possess strong interpersonal and human skills.

• Ability to learn within a new and dynamic organisation.

Qualification:

• Graduate / Post graduate with preference given to candidates with Corporate Secretary-ship background.