Executive Assistant

Job Summary:

Seeking an experienced Executive Assistant to support our Managing Director. Ideal candidate has 3-5 years of experience, exceptional follow-up skills, and MS Office proficiency. Role involves managing communications, coordinating tasks across departments, and handling both professional and personal responsibilities for the MD. Requires excellent organizational skills, discretion, and ability to work with senior staff. Stable, long-term commitment desired.

Requirements:

Education: Graduate from a secretarial college.

Salary : Upto 4.50 lpa

Experience: 2-5 years as an assistant or secretary to an MD.

Location : Within 45 minutes travel time from office.

Key Skills:

1. Excellent follow-up skills (critical).

2. Proficiency in MS Office, especially Excel and Word.

3. Strong command of English.

4. Shorthand.

5. Ability to handle multiple tasks and prioritize effectively.

6. Strong interpersonal and communication skills.

Primary Responsibilities:

1. Manage and prioritize the MDs inbox and correspondence.

2. Handle phone calls and schedule appointments.

3. Maintain and follow up on task lists for the MD and team members.

4. Coordinate with all departments on behalf of the MD.

5. Conduct research and prepare reports as needed.

6. Manage both professional and personal tasks for the MD.

7. Draft and proofread documents and emails.

8. Organize and maintain filing systems.

9. Coordinate travel arrangements when necessary.

Key Competencies:

1. Exceptional organizational and time management skills.

2. Strong communication skills (both written and verbal).

3. Ability to maintain confidentiality.

4. Proactive problem-solving skills.

5. Adaptability and flexibility.

6. Ability to work under pressure and meet deadlines.

7. Tactful and diplomatic when dealing with senior staff members.