Meetings &Events Sourcing/contract management-Specialist

Job Summary:

GDS Supply Chain Services is an established service offering that is setup in collaboration with EYs Supply Chain Services organization which is seeking to utilize the location footprint and skills/capabilities available from our Global Delivery Services (GDS).
The GDS provides enabling services to EY member firms, Service Lines, business support functions and Area/Global entities. These services are provided via the Client Service - Assurance, Advisory, Knowledge, Tax and TAS, and Enablement Services – Supply Chain Services, IT Services, Finance & Accounting Services, Risk Management Services, People Shared Services, Markets Enablement Services, Brand, Marketing and communications.

Supply Chain Services was established as a globalized function in 2010. Its purpose it to drive efficiencies in the way EY member firms select and manage their vendor relationships. This is achieved through a number of channels including creating Supply Chain Services processes which are repeatable, can be leveraged, are transparent as well as are aligned to business strategies and goals.
The role of the Travel Meetings & Events Supervising Associate, Supply Chain Services, GDS ES will be to support on the various activities related to support of our global travel and meetings & events program.. The individual will follow the processes and guidelines defined to ensure the delivery of a consistent level of services and will have frequent interaction with Travelers, EAs and internal stakeholders in GDS India across the globe.

Essential Functions of the Job:
The primary role and responsibility of this position will be to work in a team environment and deliver support to people in EY including, but not limited to:

• Assist and oversee the various event support requirements.
• Adhere to standard communication from process via standard EY channels with stakeholders and suppliers.
• Ability to familiarise yourself with EY built technologies, policies and procedures specific to GDS India.
• Act as support for meetings & events function for GDS India.
• Meet personal KPI’s /targets and work towards meeting team targets.
• Stakeholder engagements and meetings with business operations team for day-to-day operations.
• Engaging with the EA group within GDS India to understand the event related support needed basis on the requests submitted.
• Suggest process improvement ideas, alternatives, industry experience inputs.
• Work with internal stakeholders from across the globe on different assigned projects.
• Escalate unresolvable/unanswerable queries/requests to supervisor.
• Get the process aligned for purchase orders, contracting, Bridge for meetings & events supplier.
• Process the post event support requirements on the tools used by meetings & events team.
• Ensure completion of the data upload information on timely manner in order to churn out the reporting to be presented by the SCS meetings & events leadership to GDS leadership.
• Events venue sourcing activity and planning / onsite support of events will be core area.

Knowledge and Skills Requirements:

•     Excellent spoken and written English communication skills
•     Superior abilities and track records
•     Self-starter who takes initiative and can work with minimal supervision
•     Ability to gain the confidence and cooperation of EY stakeholders and EA groups
•     Excellent interpersonal skills
•     Works well in a team environment
•     Ability to work effectively in a virtual team
•     Knowledge about the meetings & events operations
•     Ability and willingness to work in a multicultural and diverse environment and flex style as appropriate (sensitivity to cultural differences)

Job Requirements:
Education:

•     Any graduate or above, preferably from travel related background / discipline

Experience:

•     4+ years of experience working within procurement and corporate function
•     Must have understand the sourcing processes and protocols procedures
•     Must have good experience in using MS Excel and MS Outlook
•     Experience in meetings & events industry will be an added advantage
•     Possess knowledge on various tools used in meetings & events like Cvent.

Certification Requirements:

•     NA

Other Requirements:

•     Willingness to work in extended times only if necessary
•     Occasional travel on a need basis