POSITION SUMMARY
This role is a part of the Operations team and will mainly focus on managing the various events task areas in the India region. The person will take the lead in the operations & service focus in his/her region.
WHAT YOU'LL DO
- Supervising Events Team and managing the execution.
- Engaging with stake holders to define the event schedule and content.
- Overseeing Event Management like Conferences/ Off-sites, etc.
- Vendor management. Establish relationships with vendors, negotiate contracts to meet approved budget, compile estimated cost models, select sites, and execute required logistics.
- Create manage and maintain for an overall annual budget for all office events as well as specific budgets for individual events
- Work with the team to organize, plan and coordinate events across a range of areas, including:
- General office affiliation events, team building, cultural activities, etc.
- Specific initiative and committee events, such as Community Service Day, Women's Initiative Networking events, Wellness Day
- Knowledge-sharing events, including Annual Conferences, Staff Meetings, Practice Area Townhalls, and consultant training
- Local recruiting events and summer social events
- Office integration efforts, such as class and cohort social events and Friday evening events
- Annual BCG India office-wide retreats (family or teambuilding) & Alumni events
- Perform other related duties as assigned or required
- Keep detailed and systematic records of each event so that execution can be replicated annually or easily turned over to others in future
- Ensure loading & Quality checks are conducted on all vendor contracts
- Responsible for sending out the Monthly MIS, Dashboard etc
- YOU'RE GOOD AT
- Incumbent who can bring knowledge to BCG and possess the quality of convincing stakeholders as well as proactively ensuring optimal service deliverance & support. We expect that the individual will possess both the technical” qualifications for the role as well as other “intangible” attributes. The technical qualifications include a background in events with proven negotiation skills, a record of accomplishment in structuring progressive vendor arrangements across a variety of vendor types and contracting experience. The intangible attributes include a high level of intellectual agility, initiative, self-motivation, tenacity, and the ability to negotiate and bring together diverse audiences.
- Excellent oral and written English language communication skills
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- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Budget planning and vendor interface expertise
- Proficient in planning events/meetings
- A solid track record from preparing and executing contract negotiations is required.
- Used to working in an international environment with both internal clients as well as suppliers
- An ideal candidate will have the ability to multi-task on different projects under tight time frames, as well as translate large, complex issues into effective work plan
- A high sense of perceptiveness and diplomacy is required, you need to know how to navigate towards the best-balanced solution for BCG and the stakeholders
- Must possess excellent analytical abilities as well as strong relationship-building skills.
- Must be willing to multi-task and perform administrative duties as needed. Enjoy the role of and excel in being a change facilitator and continuously drive towards better processes and structures supporting the long-term goal.
• 9-12 years relevant experience.
• MBA graduate will be preferred; any graduation degree; Degree in Event Management may be an alternate
KEY COMPETENCIES
- Ability to handle difficult situations with poise, understanding, and tact
- High degree of flexibility in a fast-paced environment
- Ability to handle competing priorities, keeping constant sight of the overall objectives
- Must project self-confidence, authority, and enthusiasm
- Display service oriented behaviour responding to customer needs
- Meticulous attention to detail
- Recognize and maintain confidentiality
YOU'LL WORK WITH
You'll be working closely with Director - Operations. You’ll be interacting closely with Consulting staff.
Employment Type: Full Time, Permanent
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