Examination Assistant

Position: Examination Assistant
Location: Bada Bangarda, Indore

Experience

• 2 to 5 Years of experience into examination/ academic coordination.

Qualification

• Graduate or Post Graduate

Roles & Responsibilities

• Maintain and update student examination records in the university database.
• Verify and process exam applications, hall ticket issuance, and student eligibility.
• Ensure accurate entry of marks, results, and re-evaluation requests.
• Prepare and maintain confidential examination-related documents.
• Organize and archive past examination records systematically.
• Assist in preparing exam-related reports for the university administration.
• Support the Examination Controllers office in planning and execution.
• Communicate with faculty and invigilators regarding exam schedules and requirements.
• Assist in preparing seating plans, invigilator duty lists, and logistics.
• Ensure secure handling and storage of question papers before exams.
• Assist in the collection, sorting, and dispatch of answer scripts for evaluation.
• Keep track of answer script movements and maintain proper documentation.
• Address student inquiries related to exam registration, hall tickets, and schedules.
• Guide students through the examination process and resolve basic issues.
• Process applications for re-evaluation, supplementary exams, and duplicate mark sheets.
• Assist in compiling and verifying student results before publication.
• Ensure accuracy in mark sheets, grade cards, and transcripts.
• Coordinate with IT staff for uploading results on the university portal.
• Arrange necessary materials such as answer booklets, OMR sheets, and stationery.
• Maintain inventory and ensure sufficient stock for examination needs.
• Coordinate with printing and distribution teams for exam-related materials.
• Ensure strict adherence to university examination policies and guidelines.
• Maintain confidentiality of student records, question papers, and results.
• Assist in audits and inspections related to examination processes.
• Assist in managing university exam portals and software.
• Provide support in case of technical issues related to online exams.
• Help in setting up virtual exams and ensuring smooth execution.
• Support the examination team with general administrative tasks.
• Prepare meeting minutes and assist in communication within the department.
• Perform additional responsibilities as assigned by the Examination Controller.