Administrative Assistant

Executive cum Administrative Assistant

SISTPD invites applications from individuals for the role of Executive cum Administrative Assistant.

Number of Openings: 1

Work Location: Model Colony, Pune

Employment Type: Full Time

Educational Background: P.G. any degree, Background in education, administration, management or a related field preferred.

Responsibilities:

• To manage and maintain Directors calendar and appointments.
• To prepare various reports /presentations/drafts etc.
• To maintain Office filing system, record keeping and documentation.
• To update website, social media and digital channels.
• To handle Office correspondence including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
• To coordinate and follow up with various departments, entities pertaining to various activities required to be carried out for smooth functioning of SISTPD.
• To make preparations for arranging various meetings.
• To attend various meetings, noting minutes of the meeting, circulating actions points to the concerned staff, follow up for completion of actions points.
• To assist in organizing various programs, events, functions, visits etc.
• To provide and collect required data/details from various constituents and prepare Annual Reports.
• To assist in creation of training materials, branding, marketing and other collaterals.
• To perform any other tasks assigned by the Management.

Essential Qualification and Skills:

• Prior Experience: 10 years experience in academia/industry/other types of Government or private organizations. Required experience of office administration and assistant role working directly with people in management and leadership roles. International exposure preferred.
• Skills: Strong organizational skills. Ability to work collaboratively with various departments and stakeholders in a congenial manner.
• Communication and Language Skills: Excellent communication and inter-personal skills, proficiency in multiple languages preferred (e.g. Marathi, Hindi, English, etc.)
• Technology: Advanced skills in office productivity software such as word, excel, power-point, etc. across platforms and devices.
• Multi-tasking: Ability to handle multiple tasks simultaneously.
• Project Management: Task management, time management, project planning, scheduling, scoping, tracking, reporting.
• Adaptability and Learning Mindset: Responsive to dynamic changes in the education ecosystem, self-learning and lifelong learning mindset.

How to Apply: Application must include, a Cover letter, CV/Resume and a short statement indicating how your background, qualifications and experiences would help you to contribute for this role and your career goals (maximum upto 2 pages).