Administrative Professional / Office Administrator

Job Description:

Kalyan Jewellers is seeking an experienced and highly skilled Administrative Professional to join our dynamic team. With 5-10 years of proven work experience, the ideal candidate will play a pivotal role in ensuring the smooth and efficient functioning of our administrative processes.

Key Responsibilities:

❖ Executive Support: Provide high-level administrative support to executives, including calendar management, meeting coordination.

❖ Office Management: Oversee day-to-day office operations, including facility management, supplies procurement, and equipment maintenance.

❖ Documentation and Correspondence: Draft and proofread various business documents, correspondence, and reports with a keen eye for detail and accuracy.

❖ Calendar Management: Organizing and managing the Chief Creative Officer's schedule, including meetings, appointments, and creative sessions.

❖ Meeting Preparation: Assisting in preparing materials for creative meetings and presentations.

❖ Attending meetings, taking notes, and helping with follow-up actions.

❖ Project Coordination: Support and coordinate various projects, ensuring timelines are met and resources are allocated efficiently.

❖ Data Management: Organize and manage data, maintaining databases and filing systems to ensure accessibility and accuracy of information.

❖ Event Planning: Plan and execute company events, meetings, and conferences, demonstrating strong organizational and multitasking skills.

❖ Problem Solving: Identify and resolve administrative issues promptly, demonstrating a proactive and solution-oriented approach.

❖ Policy Adherence: Ensure compliance with company policies, procedures, and legal regulations, and update processes as needed.

❖ Team Collaboration: Collaborate with cross-functional teams, fostering a positive and inclusive work environment.

Qualifications:

❖ Bachelor's degree in Business Administration or a related field.

❖ Proven 5-10 years of experience in administrative roles, with increasing levels of responsibility.

❖ Proficient Email Drafting and Strong English Speaking Skills

❖ Proficient in office productivity tools (e.g. Microsoft Office Suite).

❖ Excellent organizational, multitasking, and time-management skills.

❖ Strong interpersonal and communication skills.

❖ Ability to handle sensitive information with discretion.

❖ Adaptability and ability to thrive in a fast-paced environment.