Executive Assistant To Managing Director

Role & responsibilities

1. Calendar Management:

• Manage and coordinate the Managing Directors calendar, ensuring accurate scheduling and alignment with priorities.
• Arrange meetings, appointments, and travel itineraries based on the Managing Directors preferences and business needs.

2. Communication Management:

• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
• Draft, proofread, and edit correspondence, presentations, and reports on behalf of the Managing Director.

3. Meeting Coordination and Support:

• Schedule and prepare for meetings, including room setup, agenda preparation, and coordination of materials.
• Take minutes and maintain records of meetings, follow up on action items, and ensure deadlines are met.

4. Information Management:

• Manage and maintain confidential information with discretion and integrity.
• Organize and prioritize incoming requests and correspondence, ensuring timely responses and follow-ups.

5. Office Management:

• Oversee the day-to-day operations of the Managing Directors office, including supplies inventory, equipment maintenance, and workspace organization.
• Coordinate office logistics and ensure a professional and efficient office environment.

6. Project Support:

• Assist in managing special projects and initiatives as assigned by the Managing Director
• Conduct research, analyze data, and prepare reports to support decision-making process

Preferred candidate profile

• Bachelor's degree in business administration, communications, or a related field.
• Proven experience as an executive assistant or similar role, preferably in a corporate environment.
• Excellent verbal and written communication skills, including the ability to draft and edit reports, presentations, and other documents.
• Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines.
• Advanced proficiency in Microsoft Office and other relevant software applications.
• Strong interpersonal skills, with the ability to interact effectively with all levels of an organization.
• Ability to maintain a high level of confidentiality and discretion.
• Strong attention to detail and accuracy.