Executive Assistant To President

• Administrative Support:
• Manage the Department Heads calendar, schedule meetings, appointments, and travel arrangements.
• Screen calls, emails, and other correspondence, responding or redirecting as necessary.
• Prepare and organize documents, reports, presentations, and agendas for meetings.
• Assist in the preparation and follow-up of meetings, including taking minutes and distributing meeting notes.
• Handle confidential information with discretion and professionalism.
• Communication and Coordination:
• Serve as the main point of contact for internal and external stakeholders.
• Communicate effectively with department staff, senior management, and external partners.
• Coordinate cross-departmental activities and projects, ensuring timely follow-up and completion.
• Project Management:
• Assist with managing and tracking departmental projects and initiatives.
• Maintain project timelines, milestones, and deadlines to ensure goals are met.
• Event Planning:
• Organize and manage department meetings, events, and conferences as needed.
• Coordinate logistics such as venue selection, invitations, and catering.
• General Office Support:
• Manage office supplies and inventory for the department.
• Prepare expense reports and assist with budget tracking.
• Handle other administrative tasks as assigned by the Department Head.

Qualifications:

• Education: Bachelors degree or equivalent work experience in administration, business, or a related field.

Skills:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize and manage multiple tasks simultaneously.
• High level of professionalism and attention to detail.
• Discretion in handling sensitive and confidential information.