Procurement Teamlead

Role & responsibilities

Desired Profile

Qualification

• a minimum of bachelors degree (must)

Skills

• In-depth knowledge of tactical procurement including contracts, invoicing, and negotiation terms
• Excellent communication, interpersonal and presentation skills
• Highly organized, detailed and accuracy-oriented
• Problem solver with a strong analytical mindset
• Outstanding organizational and time management skills
• Excellent customer service skills
• Ability to manage multiple tasks/priorities and meet deadlines.
• Proactive and results oriented.
• Ability to work independently and as part of a team.

Relevant Experienc e

• Minimum of 3 years working in a similar procurement role.
• Experience using procurement management tool/software.
• At least 3 years experience of analysing data and providing transactional and tactical procurement support.
• It is desirable for the successful candidate to have worked in a similar High Education business, however it is more important that they have been working as part of a large international business.

Key Accountability

Actions

Vendor Management

• Responsible for gathering, managing, and analyzing data associated with the acquisition of services or materials for various task orders.
• Get quotations from different suppliers. Provide audit trail for probity audit and procurement processes, decisions and contractual arrangements.
• Facilitates Request for Information (RFIs) actions to gather details for necessary progression.
• Supporting the Category Managers and the business with tactical supplier negotiations and activity under /$/50k
• Review requests for catalogue additions or modifications ensuring adequate information is obtained prior to cataloguing into the company Item Master
• Provides all provisioning of the buyers responsibilities within the ERP (Enterprise Resource Planning) systems.

Volume Management

• Proactively manages and receives Purchase requests to and from the Group Category team professionals.
• Conducts other tactical and transactional activity in support of the Group Procurement team as needed.
• Manages and resolution of all tickets submitted through the Service Now System.
• Provide timely updates to inquiries and provides resolution when required.
• Must adhere to the expectations of the Service Level Agreements and KPI Metrics

Compliance

• Run credit checks on all newly requested suppliers, ensuring accurate and up to date feedback is provided to the requestor and accounts payable team.
• Responsible for protecting the legal and financial interest of the Corporation during all discussions and interaction with customers, clients, etc.
• Maintain accurate procurement and item master records for audits and reporting purposes.
• Reviews PRs and Catalogue submissions for completeness and accuracy.

Market analysis, data insights and Reporting

• Running spend data reports as requested from Spend Analytics Tool and where data is not available from technology
• Assists in identifying trends in the system of record that may be causing performance delays/bottlenecks within Supply Chain.

UAT

• Performs UAT (User Acceptance Test) testing for Procurement and Inventory modules in support of upgrades and enhancements
• Be proficient in the accountable systems to assist with system testing, training, and resolving

Training and SOP

• Prepare and manage procurement documentation, including purchase orders, contracts, vendor agreements, and reports.
• Assist in developing procurement policies, procedures and guidance documentation for the Centre of Excellence ways of working.

Vendor Master

• Support requestors with vendor selection from a preferred list of suppliers.
• Where new suppliers are required work with Group Category Managers to ensure that any new supplier requirements don’t affect Category Strategies.
• On-boarding vendors by creating new supplier records and maintaining existing records, including banking information.
• Quarterly Supplier Deactivation Process
• Customer Service-related activities (email/phone)