Executive - Speaker Acquisition

As a Speaker Acquisition Executive, you will be responsible for sourcing, engaging, and securing top-tier speakers for Exitos events. This role requires a proactive and results-driven individual who can build strong relationships with industry leaders, influencers, and experts across various sectors to ensure our events feature insightful, relevant, and captivating speakers.

Key Responsibilities:

Speaker Sourcing Recruitment:

Research and identify potential speakers with expertise relevant to event themes and audience interests.

Actively seek out new speakers by attending industry events, networking, and leveraging online platforms.

Develop a pipeline of diverse speakers, ensuring representation across a wide range of topics and demographics.

Relationship Management:

Build and maintain strong relationships with potential and existing speakers, as well as their managers, agents, or PR teams.

Engage with speakers to understand their interests, availability, and requirements for participation in events.

Provide ongoing support and communication with speakers throughout the event preparation and execution process.

Event Coordination:

Collaborate closely with event managers, content teams, and other stakeholders to match speakers to appropriate event sessions and formats.

Coordinate logistics for speakers, including contracts, travel arrangements, and technical requirements.

Ensure speakers meet event guidelines and deadlines for presentation materials, rehearsal schedules, and any other pre-event requirements.

Contract Negotiation Administration:

Negotiate speaker fees, travel stipends, and other terms in line with event budgets and organizational standards.

Draft and manage speaker agreements, ensuring all contractual details are addressed and agreed upon.

Content Strategy Market Research:

Stay informed on industry trends, emerging thought leaders, and the latest topics to ensure our events feature cutting-edge, relevant content.

Collaborate with marketing teams to create compelling speaker profiles and promotional materials.

Event Success Feedback:

Support the overall success of events by ensuring a smooth experience for speakers and attendees.

Gather post-event feedback from speakers and participants to continually improve future speaker acquisition and event processes.

Requirements
Bachelors degree in Business, Communications, Event Management, or a related field (preferred).

Excellent communication, negotiation, and interpersonal skills.

Skilled in market research lead generation.

Strong organizational and project management abilities.

Ability to manage multiple priorities and deadlines in a fast-paced environment.

Proficiency in Microsoft Office, Google Workspace, and CRM tools (experience with event platforms is a plus).

A passion for building relationships and delivering excellent event experiences.