HR Manager - Payroll and Operation

Job Title: Assistant Manager/Manager - HR (HR Operations & Payroll)

Location: Corporate Office, Okhla Phase 1.

Department: Human Resources

Job Overview:

We are looking for an experienced and highly motivated Assistant Manager/Manager HR with a focus on HR operations, payroll management, and HRMS implementation. The ideal candidate will have hands-on experience in managing HR processes, employee lifecycle, payroll administration, and compliance, preferably within the retail or healthcare industry. This role will support the smooth execution of HR operations, ensure timely and accurate payroll processing, and assist in the implementation and optimization of HRMS (Human Resource Management System).

Key Responsibilities:

1. HR Operations Management:

• Manage employee data and ensure accuracy of the HRIS (Human Resource Information System).
• Provide day-to-day support to employees on HR-related queries, policies, and procedures.
• Support performance management processes, promotions, and appraisals.
• Handle employee relations and assist in resolving conflicts or grievances.

2. Payroll Administration:

• Manage the entire payroll process, including attendance calculations, deductions, reimbursements, bonuses, and incentives, ensuring accuracy and timeliness.
• Ensure the support to employees pertaining to attendance related challenges.
• Ensure payroll compliance with labor laws, tax regulations, and statutory requirements (e.g., Provident Fund, Gratuity, ESIC, etc.).
• Liaise with the finance department for reconciliation and finalization of payroll.
• Coordinate with third-party vendors for statutory payments and compliance.

3. HRMS Implementation & Optimization:

• Lead or assist in the implementation of a new HRMS system or upgrade of the existing one, ensuring smooth integration with current HR processes.
• Collaborate with HR teams and IT department to define HRMS requirements and workflows, ensuring the system meets the organizational needs.
• Manage data migration and testing phases to ensure seamless transition to the HRMS.
• Provide training to HR staff and end-users on how to effectively use the HRMS system.

• Continuously optimize and enhance the HRMS to improve HR operations, employee data management, and reporting efficiency.

4. Compliance & Reporting:

• Ensure adherence to labor laws and HR-related statutory requirements in line with local and national regulations.
• Prepare HR reports, payroll reports, and other compliance-related documents as required by management.
• Assist in audits related to HR operations and payroll.

5. Employee Engagement:

• Collaborate with HR teams to implement employee engagement programs, initiatives, and surveys.
• Ensure smooth communication between the HR team and employees regarding policies, procedures, and programs.

6. HR Projects & Continuous Improvement:

• Contribute to HR process improvement initiatives to enhance operational efficiency.
• Assist in the development and implementation of HR policies and procedures.

Qualifications & Skills:

• Education: Bachelor's/Master’s degree in Human Resources, Business Administration, or a related field.
• Experience: 6+ years of experience in HR operations and payroll management, with experience in HRMS implementation or optimization, preferably in retail or healthcare.
• Industry Knowledge: Familiarity with the HR practices and payroll systems used in retail or healthcare industries is an advantage.
• Technical Skills: Proficiency in HRMS/HRIS software, MS Excel, payroll management tools, and HRMS implementation tools.
• Regulatory Knowledge: Strong understanding of labor laws, taxation, and statutory benefits (PF, ESI, Gratuity, etc.).
• Soft Skills: Excellent communication, problem-solving, and interpersonal skills. Ability to work independently and as part of a team.
• Attention to Detail: Strong organizational skills and the ability to manage multiple priorities with precision.