EXECUTIVE ASSISTANT To GENERAL MANAGER

Company Description
"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

About The Role :
We are seeking a highly organized and efficient Executive Assistant to support our General Manager in our Mumbai, India office. This role is crucial in ensuring smooth operations and effective communication within the organization. The ideal candidate will be a detail-oriented professional with excellent multitasking abilities and a proactive approach to problem-solving.

Manage the General Manager's calendar, coordinating meetings, appointments, and travel arrangements

Screen and handle phone calls, emails, and correspondence, prioritizing and responding as appropriate

Prepare and manage internal and external communications for the General Manager's signature

Take minutes at executive meetings and distribute them to relevant parties

Coordinate with various departments and staff levels on matters directed by the General Manager

Maintain up-to-date filing systems and manage confidential documents with utmost discretion

Prepare and process expense reports, travel requests, and other administrative forms

Assist in the preparation of presentations, reports, and other documents as needed

Act as a liaison between the General Manager and other executives, employees, and external stakeholders

Manage office supplies and ensure the functionality and cleanliness of the General Manager's office

Support special projects and additional tasks as assigned by the General Manager

Qualifications

Diploma or Bachelor's degree in Business Administration, Communications, or a related field

Minimum of 2-3 years of secretarial experience, with at least 1 year supporting senior management

Excellent verbal and written communication skills in English

Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint

Strong organizational and time management skills with the ability to multitask and prioritize effectively

Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism

Excellent interpersonal skills with the ability to interact effectively with all levels of staff and external partners

Proactive problem-solving skills and ability to work independently with minimal supervision

Flexibility to adapt to changing priorities and work under pressure to meet deadlines

Knowledge of basic office management principles and procedures

Familiarity with scheduling and calendar management tools