Assistant Manager Administration

Key Responsibilities

Handling petty cash

Event Management/Birthday Celebrations

Vendor development and registration with due diligence

Shopping cart, Issuance of PO and GRN

Taxi / CAB Bookings

Hotel Bookings

Procurement of items for office

Forecasting of Vendors for new calendar year

Courier Management 

Shipment Handling

Procurement of Stationary

VISA work

Office Assets Custodian

Asset Management

BMS and Building Maintenance 

PEST Control & Sanitization of Unit in regard of COVID

Overhead and Underground tanks cleaning

Fire Tank & Fire Safety 

Proper management & monitoring of Housekeeping & Pantry team.

Schedule , leaves, late reporting, work assignments, feedback. Bill checking , verification for correctness and processing with accounts

Customer / Auditor Visits

Stationery, Cafeteria items & Housekeeping items: Maintenance, issuance, issue register, reconciliation, report; housekeeping of office.

Landscaping and Horticulture

Food Management / Cafeteria vending machine & its raw material management

First Aid Box

Location store management

Stationery procurement 

Security Management 

First Aid training 

Knowledge in ESIC dispensaries and Hospitals 

Biometric Attendance MIS TO ALL DEPT fortnightly Accommodation arrangements ( Hotel, Guest house etc)Sim/Data card management

Courier In & Out Record

RFQMIS Report- Costing HK/General maintenance/ Attendance monthly MIS Local Police , Govt and Court cases liaisonIT Assets management - Like Laptop, Desktop and AccessoriesUPS , DG, HVAC, Chiller, Electrical, HT Line , LT Line, Transformer, Oil Switch , LT panel, DB, AHU, PAC, VCB, Servo Stabilizer, Compressor, Lights and Fixtures

AMC and Agreements to be renewed before expiry Fire Incident , Accident, Safety reports Fire Mock DrillLegal waste management in line with respective PCB, S & E, Fire NOC etc

Diesel purchase and records to be maintained with MIS

Performance Appraisal of reporting team, KPI and preparation of JD of reportees

Additional Knowledge / Skills (If any)PPT, EXCEL, MS word, Outlook