Director's Office - Program Manager & Executive Assistant

The Directors Office is looking for a high-energy, ambitious, and driven professional who thrives in an ambiguous environment and takes full ownership of tasks. This role requires managing the Director’s calendar, ensuring meetings are aligned, and handling execution-heavy work on behalf of the Director. The ideal candidate will manage multiple projects simultaneously and ensure timely completion with precision and efficiency.

Key Responsibilities:

1. Calendar & Meeting Management

• Own and manage the Director’s calendar, ensuring all meetings are scheduled, prioritized, and aligned with key business objectives.
• Coordinate with internal and external stakeholders to ensure meeting preparedness, agenda setting, and timely follow-ups.
• Anticipate scheduling conflicts and proactively resolve them.

2. Project Execution & Ownership

• Work on 4-5 parallel projects daily, ensuring execution with speed and accuracy.
• Track progress on critical projects, ensuring deadlines are met and follow-ups are done promptly.
• Act as a bridge between the Director and multiple teams, ensuring seamless communication and execution of action items.

3. Decision Support & Problem-Solving

• Gather, analyze, and synthesize information for decision-making.
• Take charge of operational bottlenecks and resolve them proactively.
• Own outcomes, ensuring high accountability and structured problem-solving.

4. Communication & Stakeholder Management

• Maintain strong communication with leadership, department heads, and external stakeholders.
• Ensure that all directives from the Director’s office are executed in a time-bound manner.
• Draft high-quality emails, reports, and presentations for internal and external communication.

Who Should Apply?

We are looking for ambitious individuals who:

• Thrive in ambiguity and can structure work with minimal guidance.
• Have a high sense of ownership and can execute tasks independently.
• Can multitask effectively, handling multiple projects with speed and efficiency.
• Are highly organized and excel in calendar and priority management.
• Have excellent problem-solving and analytical skills to handle fast-moving and high-stakes situations.
• Want to grow fast and are willing to go the extra mile to drive impact.

Qualifications & Experience:

• 2-7 years of experience in a high-paced, execution-heavy role
• Experience working in a high-performance, high-accountability environment.
• Strong communication, organizational, and analytical skills.
• Proficiency in MS Office (Excel, PowerPoint, Word) and project management tools.
• Ability to work under tight deadlines and adapt to changing priorities.

If you are someone who loves solving problems, taking ownership, and executing with speed, we would love to hear from you!