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Senior Executive Assistant
Prudential Financial
posted 2mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Coordinate daily calendars of senior managers.
- Plan appointments and events
- Act as the point of contact between executives and employees/clients
- Create regular reports and update internal databases.
- Make travel arrangements.
- Respond promptly to managers queries.
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Develop and maintain a filing system.
- Suggest more efficient ways to run the office and troubleshoot malfunctions.
- Communicate effectively with global teams, providing updates, insights, and support as needed.
- Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Experience exercising discretion and confidentiality with sensitive company information.
- Knowledge of office procedures
- Solid experience with office management systems, ERPs, and MS Office
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines.
- Strong communication skills (via phone, email and in-person)
- Strong organizational and time-management skills
- Minimum graduation and additional qualifications as Personal Assistant or Secretary are a plus
- Efficiently handle calendars, schedules, and travel arrangements while prioritizing tasks and meeting deadlines.
- Communicate effectively with stakeholders, maintaining confidentiality with sensitive information.
- Proactively solve issues, pay close attention to detail in tasks like report preparation, and adapt to changing priorities.
- Utilize office software, be adaptable to new technology, and foster positive relationships with colleagues and clients.
Employment Type: Full Time, Permanent
Functional Areas: HR & Admin
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