Office Administrator

Job Description

Open Position: Office Administrator

Job Category: Human Resource

Schedule: Full Time

Located Remotely: NA

Relocation: NA

Level: Functionary Level

Location: Bangalore

Employment Type: On Roll

(Preferred Male Candidate only)

(Preferably Local ate with Kannada and English Proficiency + Hindi is Added advantage)

Candidate Profile:

Minimum Qualification: Graduation with sound knowledge in relevant field.

Experience Required: Should have 4 to 5 years of experience in relevant field.

Core Work Activities:

• Overseeing day-to-day operations of the office, ensuring smooth functioning, and managing administrative tasks.
• Providing administrative support to staff and management, including handling correspondence, scheduling meetings, and maintaining files and records.
• Managing office facilities, including maintenance, repairs, and ensuring a safe and comfortable working environment for employees.
• Facilitating communication within the office, including answering phones, responding to emails, suppliers, and other stakeholders.
• Organizing and maintaining documents, reports, and other office records, both in physical and electronic formats.
• Monitoring and ordering office supplies, equipment, and furniture as needed, and ensuring proper inventory levels are maintained.
• Assisting in planning and organizing office events, meetings, conferences, and other gatherings as required.
• Assisting with financial tasks such as invoicing, budgeting, expense tracking, and processing payments.
• Manage agendas/travel arrangements/Hotel accommodation/appointments etc for management and individuals if required.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Maintaining drivers attendance
• Addressing and resolving administrative issues and challenges as they arise and finding efficient solutions.
• Assist colleagues whenever necessary.