Executive Assistant To Founder

Key Responsibilities:

Scheduling & Calendar Management:

• Manage and coordinate complex calendars, ensuring efficient time management.
• Schedule internal and external meetings, including executive team meetings, client calls, and stakeholder engagements.
• Anticipate scheduling conflicts and proactively resolve them.
• Prioritize and adjust meeting requests based on urgency and importance.
• Provide daily and weekly scheduling briefs to the executive.

Meeting Coordination & Logistics:

• Arrange meeting locations, video conferencing, and necessary technology.
• Prepare and distribute agendas, briefing materials, and follow-up notes.
• Ensure timely reminders and pre-meeting preparations.

Travel & Event Planning:

• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Adjust travel plans as needed due to changes or emergencies.

Administrative Support:

• Act as a gatekeeper, screening and prioritizing calls and emails.
• Maintain and organize scheduling-related documents and records.
• Collaborate with other executive assistants and departments for cross-functional scheduling needs.

Required Qualifications:

• Education: Bachelors degree or equivalent experience.
• Experience: 5+ years of experience in executive support, scheduling, or administrative roles.

Skills:

• Exceptional organizational and time-management skills.
• Strong proficiency in Google Calendar, Microsoft Outlook, Zoom, and scheduling tools.
• Excellent written and verbal communication.
• Ability to maintain discretion and confidentiality.
• Problem-solving mindset and adaptability to changing priorities.

Preferred Qualifications:

• Experience supporting C-level executives.
• Familiarity with project management tools.
• Ability to work in a fast-paced corporate/startup environment.