Event Management Coordinator

Job Title: Event Manager University Events

Department: Events and Outreach

Location: Gurugram

Reports To: Dean of Student Affairs/Director of Events

Job Summary:

The Event Manager will be responsible for planning, organizing, and executing university events, including case competitions, conclaves, guest lectures, workshops, cultural festivals, and other academic and co-curricular activities. The individual will collaborate with various departments, ensure smooth execution of events, and uphold the universitys reputation by delivering high-quality experiences for students, faculty, and external stakeholders.

Key Responsibilities:

Event Planning and Execution:

• Conceptualize and design events such as case competitions, academic conclaves, and guest lectures.
• Develop event plans, timelines, and budgets in collaboration with stakeholders.
• Coordinate with internal departments and external vendors for logistics, resources, and services.

Stakeholder Coordination:

• Liaise with faculty, student clubs, and industry partners to ensure alignment with event objectives.
• Engage with guest speakers, judges, and industry experts for their participation.

Event Promotion and Marketing:

• Work with the marketing team to create promotional strategies and materials for events.
• Use social media, email campaigns, and on-campus channels to maximize participation.

Logistics and Operations:

• Arrange venue setup, catering, technical equipment, and other event necessities.
• Oversee event-day operations, ensuring smooth flow and addressing issues promptly.

Post-Event Analysis:

• Collect feedback from participants, faculty, and stakeholders.
• Prepare event reports, including key learnings and recommendations for future improvements.

Compliance and Safety:

• Ensure all events comply with university policies, safety standards, and legal requirements.

Key Qualifications:

Education:

• Bachelors degree in Event Management, Hospitality, Business Administration, or a related field.
• A Masters degree is a plus.

Experience:

• 3+ years of experience in event management, preferably in an educational institutionor corporate environment.
• Experience in organizing academic and co-curricular activities like case competitions or professional conclaves.

Skills:

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and tools.
• Ability to work under pressure and meet tight deadlines.
• Budgeting and cost management skills.

Personality Traits:

• Creative thinker with attention to detail.
• Team player with leadership qualities.
• Proactive problem-solver with a can-do attitude.

Interested Candidates can visit our website and they can send the resume on this mail id:

K. R. Mangalam University Website - https://www.krmangalam.edu.in/careers/

Email ID - krmujobs@krmangalam.edu.in