Payroll Specialist

Job Description
Payroll Specialist
Department: Finance
Reports to: Finance Manager
Work Model: Work from Office
Shift Type: In EST Time Zone
Position Summary
A Payroll Specialist is responsible for managing and processing payroll operations for
employees within an organization. This role requires attention to detail, compliance with local
labor laws, and proficiency in payroll software and systems.
Education and Qualifications
• Bachelors degree with minimum 5 years of relevant experience
• Experience of GST Compliance: Ensure adherence to GST laws and regulations,
including preparing and filing GST returns, reconciling GST payable and receivable,
and handling GST audits.
• Accounts Payable (AP): Process and manage vendor invoices, verify payment terms,
ensure timely payments, and maintain accurate records of AP transactions.
• Good experience in Excel
• Bookkeeping and Accounting
Requirement:
Ensure accurate and timely processing of employee payroll in compliance with Indian regulations.
• Calculate salaries, deductions (taxes, provident fund, insurance, etc.), and bonuses.
• Maintain employee payroll records.
• Coordinate with HR to ensure proper input for new hires, Resigned, and employee
changes.
Statutory Compliance:
• Ensure compliance with all applicable tax laws, Provident Fund (PF), Employees
State Insurance (ESI), Gratuity, and Labor Laws under Indian Government
regulations.

• Assist in the calculation and filing of income tax, TDS (Tax Deducted at Source), and
other statutory requirements.
• Prepare and file monthly/quarterly/annual returns related to payroll.
• Assist in maintaining general ledgers, preparing journal entries, and posting entries
related to payroll expenses.
• Support month-end and year-end closing procedures, ensuring all payroll-related
entries are accounted for correctly.
• Reconcile payroll-related accounts, such as salaries payable, statutory dues, etc.
Employee Queries:
• Address payroll-related queries from employees in a timely and professional
manner.
• Provide assistance in resolving discrepancies related to salary, deductions, or other
payroll-related issues.
Behavioral Skills
• Longevity and commitment in previous work
• Team player
• Ability to meet target under pressure and time bound deadlines
• Dynamic and pleasing attitude and personality
Our Culture and You
What does the day in life look like for the Payroll Specialist? You come to work each day in
an environment that promotes a community of collaboration and engagement. You work
closely with a passionate and positive leadership team that is invested in your success. We
work hard and have fun while dreaming big.
Our employees have indicated that at IT by Design they find a home where their passion and
career goals finally intersect for them to live a life full of purpose.
Benefits
• Competitive salary and benefits • Great work-life balance
• Comprehensive on-the-job training, best-in-industry communications training, and
sponsorship for skill development
• Medical insurance coverage is worth INR 5 Lakh for employees and their immediate
family
• Term Life insurance worth INR 20 Lakh
• Community-based engagement clubs at work, including book and health clubs
• Community Wellness programs for employees' wellbeing specially taken by CEO Life
By Design sessions.