Executive Assistant To MD & CEO

Position/Profile Title: Executive Assistant to MD and CEO

Grade: Assistant Manager

Age Group: Up to 35 Years

Experience: Minimum 8 years

Essential Qualification: Masters degree

Language Known: English, Hindi, Gujarati (Optional)

Reporting to: MD and CEO

Essential Area of Expertise:

We are seeking a highly organized and proactive Executive Assistant to support our MD and CEO. The successful candidate will be responsible for managing the MD and CEO's calendar and travel arrangements, ensuring smooth day-to-day operations.

Desired Area of Expertise:

• Minimum of 8 years of experience as a Executive Assistant or similar role
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize daily workload
• Strong problem-solving skills and attention to detail.

Personal Attributes:

• Professional and courteous demeanor.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities.
• Strong interpersonal skills and ability to build relationships with stakeholders.

Job Description:

Calendar Management:

• Maintain and manage the MD and CEOs daily schedule.
• Coordinate and schedule meetings, appointments, and events.
• Ensure the MD and CEO is aware of upcoming commitments and responsibilities.
• Prepare and provide necessary documentation and materials for meetings.
• Handle rescheduling and cancellations promptly and efficiently.

Travel Management:

• Plan and book domestic and international travel arrangements through Travel Desk.
• Prepare detailed itineraries including flights, accommodations, transportation, and other logistics.
• Handle travel documentation, such as visas and travel insurance.
• Ensure compliance with travel policies and budget constraints.
• Manage last-minute travel changes and emergencies effectively.

General Administrative Support:

• Screen and direct phone calls and emails to the MD and CEO.
• Draft and manage correspondence on behalf of the MD and CEO.
• Maintain confidentiality of sensitive information.
• Handle special projects as assigned by the MD and CEO.
• Assist with personal tasks and errands as needed.
• Other miscellaneous work