Assistant Executive

Job Title: Assistant Executive Secretarial Activities & Personal Assistance

Experience: 0-3 Years
Salary Range: ₹1,00,000 – ₹3,00,000 per annum
Location: Shivajinagar, Pune

Job Summary:
We are seeking a dynamic and organized Assistant Executive to support secretarial activities and personal assistance functions. The ideal candidate will be proactive, detail-oriented, and skilled at multitasking to ensure seamless administrative operations.

Key Responsibilities:

Secretarial Activities:

• Maintain and manage schedules, appointments, and meetings.
• Draft, edit, and proofread official correspondence, reports, and presentations.
• Handle sensitive and confidential information with utmost discretion.
• Prepare minutes of meetings and follow up on action items.
• Organize and maintain filing systems for easy access to important documents.

Personal Assistance:

• Provide administrative support to senior executives, including travel arrangements, expense reports, and calendar management.
• Coordinate with internal teams and external stakeholders on behalf of the executive.
• Assist in planning and organizing events, conferences, and team activities.
• Manage incoming and outgoing communications, including emails and calls.

General Support:

• Monitor and procure office supplies as needed.
• Ensure smooth day-to-day operations of the executive office.
• Handle ad hoc administrative tasks and special projects as assigned.

Key Skills Required:

1. Excellent organizational and time-management skills.
2. Strong verbal and written communication abilities.
3. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
4. Ability to multitask and prioritize effectively in a fast-paced environment.
5. Attention to detail and a proactive approach to problem-solving.

Behavioral Competencies:

1. Professional demeanor and strong interpersonal skills.
2. High level of discretion and confidentiality.
3. Adaptability and ability to work under pressure.
4. Self-motivated and results-oriented.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Commerce, or a related field.
• Prior experience in secretarial or personal assistance roles is an advantage but not mandatory.

How to Apply:
If you are passionate about contributing to organizational efficiency and thrive in a supportive role, we would love to hear from you!

Please share your updated resume at uditak@gttfoundation.org

Contact Number - (Udita Kedari 8087541813)

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