Executive Assistant To Managing Director

Key Responsibilities
• Calendar Management:
o Manage the Director's calendar, scheduling meetings, appointments, and travel
arrangements.
o Coordinate with internal and external stakeholders to ensure efficient time
management.
• Travel Arrangements:
o Book flights, accommodations, and ground transportation for the Director's business
trips.
o Prepare travel itineraries and expense reports.
• Project Coordination:
o Assist the Director in managing various projects, including research, documentation,
and presentation preparation.
o Track project timelines and deliverables to ensure timely completion.
• Communication:
o Handle incoming and outgoing correspondence, including emails, phone calls, and
letters.
o Screen and prioritize incoming communications, ensuring timely responses.
• Administrative Tasks:
o Manage the Director's office supplies and equipment.
o Maintain filing systems and records.
o Assist with the preparation of board materials and reports.

Qualifications and Skills
• Proven experience as an Executive Assistant or similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Discretion and confidentiality are essential.