Travel Desk Executive

Position - Travel Desk & Support Executive

• Develop and manage comprehensive travel plans for employees undertaking official duties, ensuring all aspects of their travel (by train, flight, road) and hotel stays are efficiently organized.
• Collaborate with available travel portals to leverage the best qualifications, aiming to minimize costs while maintaining quality and convenience.
• Conduct thorough travel cost analyses to identify trends and opportunities for cost savings, reporting findings to management.
• Maintain meticulous records of all travel bills and documentation, ensuring transparency and accountability in travel spending.
• Seek advance approval from management before booking any travel tickets, ensuring alignment with budgetary constraints and company policies.
• Review and verify all expense bills submitted by employees related to travel, accommodation, and meals, ensuring accuracy and compliance with company policies.
• Regularly prepare and update the company's travel and stay policies, keeping them in line with industry standards and company requirements.
• Serve as the primary point of contact for all travel-related inquiries, providing prompt and accurate information to employees and management.

Preferred candidate profile

• Proven hands-on experience in a similar role, managing corporate travel arrangements.
• Extensive knowledge of ticket booking processes for various modes of transportation (train, flight, road) and accommodation arrangements.
• Familiarity with various travel portals and an understanding of how to leverage offers to save costs effectively.
• Strong analytical skills, with the ability to conduct cost analyses and produce detailed reports.
• Excellent organizational and time management skills, capable of handling multiple bookings simultaneously and meeting tight deadlines.
• Exceptional communication and negotiation skills, with the ability to collaborate effectively with travel providers and internal stakeholders.
• Detail-oriented, with a focus on maintaining accurate records and adhering to policies.

Perks and benefits