Admin and Travel Desk Executive

Role: Admin and Travel Desk - Associate

The Admin & Travel Desk Associate is responsible for managing administrative tasks and overseeing travel desk operations for the employees. This role ensures seamless travel arrangements, efficient office administration and adherence to company policies. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Job Responsibilities-

Administrative Support:

• Manage daily administrative tasks, including handling correspondence, scheduling meetings, and maintaining records.
• Provide executive-level support by preparing reports, presentations, and other necessary documents.
• Coordinate with internal departments to ensure smooth office operations.
• Maintain office supplies, inventory, and vendor management for administrative services.
• Handle confidential and sensitive information with discretion.

Office Management:

• Ensure the office environment is well-maintained, organized, and conducive to productivity.
• Supervise office maintenance, security, and housekeeping activities.
• Oversee office equipment, IT support coordination, and facility management.
• Implement and enforce administrative policies and procedures.

Travel Desk Management:

• Plan and coordinate domestic and international travel for executives, ensuring cost-effectiveness and convenience.
• Arrange flights, hotels, transportation, visas, and travel insurance while ensuring compliance with company policies.
• Manage travel itineraries, expense reports, and reimbursements.
• Liaise with travel agencies, airlines, and hotels to secure the best arrangements.
• Assist in handling travel-related emergencies and last-minute changes.
• Work closely with legal professionals to understand specific accounting needs.

Qualifications and Experience:

• Any graduate but degree in Business Administration, Hospitality, or a related field would be an added advantage
• 2+ years of experience in administrative and travel management roles, preferably at an executive level.

Key Skills Required-

• Proficiency in MS Office
• Strong knowledge of travel management software and expense tracking tools.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and work under pressure.
• Strong negotiation skills for dealing with travel vendors and service providers.
• High level of discretion and professionalism in handling confidential matters.