Manager - Raw Material Procurement || Mumbai ( Bhandup)

Key Purpose of the Job (Position Summary)

This position is responsible for assisting in purchase related activities and providing administrative support to the Materials department so as to ensure uninterrupted supply of raw materials and manage optimum inventory levels. The role is also responsible for coordination with external suppliers / vendors for raw material and transporters for logistics. Other duties include documentation in compliance with all regulatory and statutory norms.

KEYPERFORMANCE AREAS

• Cost of Raw material procured vs. Budget
• Reduction in no. of rejections in raw material
• Reduction in no. of stock outs
• Reduction in detention and damage costs
• Raw material inventory levels
• % adherence to timelines
• Adherence to procedures and guidelines

Functions And Responsibilities

Planning:

• Participate in the quarterly, monthly, weekly plan for all the plants and ensure that it is in line with production schedules
• Planning of inventory management to ensure that the stock at plants is sufficient for the production schedules
• Seek approval for requisitions and various purchase orders.

Vendor development

• Participate in identification & development of quality vendor / supplier base for cost effective procurement of raw materials.
• Ensure procurement from vendors is as per contracts and monitoring progress and checking the quality of service provided by them
• Proactive handling of repetitive vendor issues and escalate major repetitive vendor issues
• Coordinate and collect quotations from different vendors as per requirement and specifications for materials.

Purchase related

• Prepare Purchase schedules as per the production plans and inventory levels.
• Prepare the Purchase Order based on the quotes accepted and as per company requirements and plan.
• Escalate orders that digress largely from standard orders in terms of quantities or cost
• Coordinate with suppliers/ vendors to process the purchase orders.
• Document all the purchase related activities in the department.
• Ensure that a constant check has been kept on stock levels at plants
• Monitor effective and prompt delivery of materials and manage logistics pertaining to delivery of raw materials from supplier base until delivery at plant
• Follow up continuously with the vendor till receipt of stock as well coordination with logistics and stores teams for smooth operations of the department.
• Ensure continuous recording, tracking and monitoring of materials and inventory.

Coordination with Other Departments

• Correspondence with the Stores department on a daily basis to ensure that material consumption is as per plan
• Coordination with the Accounts department at plants with regards to orderly payment to vendors and to ensure timely completion of forms issued to vendors
• Provide inputs to Accounts in term of any advance payments to be made to vendors
• Interaction with the Quality and Technical departments to reconfirm and seek clarifications on minute specifications pertaining to materials that are required to be procured
• Coordinate with Quality Control team for the quality report of the materials received.

Transportation

• Involved in new route identification as well as RFQs for new routes
• Constant tracking of transportation trucks of raw materials and status update on materials dispatched to plants
• Monitor costs related to detention and damage of material and identify steps to reduce the same
• Manage transit related issues in terms of stoppage, damages, documentation etc.

Audits

• Involved in planned and unplanned vendor audits as well as post audit action points viz. query status, implementation and updation.
• Participate in vendor visits for conducting quality checks at vendor locations

MIS/ Reports/ Documentation

• Orderly maintenance of documentation pertaining to material consumption and requirement on SAP
• Systematic upkeep of documentation pertaining to Purchase Orders issued to vendors
• Ensure accurate updating of material consumption on SAP by unplanned checks on data available on system as opposed to stock maintained at plant
• Manage vendor performance tracker and the vendor management system.
• Monitor and maintain tracker / MIS systems.
• Maintain MIS reports against the monthly requirements and material movement.