Senior Manager

Incharge Contracts & Financial Concurrence (SM/M)

1. Job Details

• Job Title: Incharge Contracts & Financial Concurrence
• Reports To: General Manager Finance
• Division: Finance & Accounts
• Department: Finance & Accounts
• Section: Contracts
• Location: SDHI Pipavav
• Designation: SM/M
• Direct Reports: Executive Contracts

2. Job Summary and Purpose

The Incharge Contracts & Financial Concurrence at Swan Pipavav is responsible for financial and contractual risk management, cost control, and revenue optimization. This role ensures contract terms, variations, and claims are effectively managed to prevent financial losses.

Key responsibilities include:

• Overseeing financial terms, billing structures, cost control, and claims management.
• Ensuring shipyard profitability while maintaining contractual obligations.
• Managing contract variations, claims, and dispute resolutions.
• Conducting cost analysis and financial concurrence for procurement.
• Monitoring market conditions to identify cost-saving opportunities.

The Incharge Contracts & Financial Concurrence also plays a pivotal role in evaluating price-bids submitted against RFPs/RFQs/Tenders, ensuring cost efficiency and financial prudence while negotiating procurement contracts.

3. Key Responsibilities & Accountabilities

Contract Structuring and Negotiation

• Develop, review, and finalize financial contract terms related to shipbuilding, repairs, and procurement.
• Ensure compliance with financial policies, cost structures, and profitability targets.
• Define pricing models, payment terms, penalties, and incentives to mitigate financial disputes.
• Assist in tender preparation ensuring cost competitiveness and profitability.
• Negotiate payment milestones aligned with project cash flow needs.
• Approve commercial proposals and expenditure for both revenue and capital expenses.
• Participate in price bid meetings and evaluate commercial aspects of tenders.
• Assess recommendations for extensions, waiver of LD Clauses, and contract modifications.

Financial Planning and Regulatory Compliance

• Conduct detailed cost analysis before finalizing contracts.
• Evaluate direct & indirect costs (materials, labor, overhead, subcontracting expenses).
• Define and enforce advance payments and milestone-based billing structures.
• Provide insights on cost-saving measures, pricing strategies, and contract financial impact.
• Ensure compliance with tax laws, customs duties, and maritime trade regulations.
• Oversee financial concurrence for lost or damaged goods.

Risk Management

• Identify and mitigate financial risks in contractual obligations (e.g., exchange rates, penalties).
• Implement contingency plans for cost overruns or contract cancellations.
• Monitor and mitigate potential breach of contract risks.
• Assess financial viability of vendors before registration.
• Scrutinize financial implications of contract terms and variations.

Contract Execution

• Manage change orders, contract amendments, and cost adjustments.
• Handle financial claims, penalties, and liquidated damages.
• Ensure timely documentation of financial claims for variations, delays, or contract terminations.
• Prepare and review final contract settlements, retention payments, and guarantees.
• Conduct final contract audits ensuring all financial obligations are met.

4. Interactions & Working Relationships

Internal Stakeholders

StakeholderPurposeGeneral Manager FinanceProvide insights on contracts, payments, and cost-saving measures.Incharge Contracts (Legal)Align financial terms with legal contract requirements.Procurement & Supply Chain TeamCoordinate vendor payment terms and invoice clearance.

External Stakeholders

StakeholderPurposeClients & ShipownersNegotiate financial terms and contractual obligations.Suppliers & Equipment ManufacturersManage vendor financial terms and payment schedules.

5. Financial Authorities

• As per Delegation of Authority (DOA) policy.

6. Qualifications, Experience, and Skills

Education

• Bachelors Degree in Finance, Business, Commerce, or related field.
• Master’s Degree (preferred) in Finance, Business, or Commerce.

Certifications (Preferred)

• Certified Commercial Contracts Manager (CCCM) / Certified Professional Contracts Manager (CPCM).
• Chartered Accountant (CA) / Cost and Works Accountant (ICWA).

Experience

• 15+ years of experience, with at least 5 years in contract administration/finance teams in a shipyard.
• 5+ years of leadership experience in finance.
• Familiarity with shipbuilding, ship repair, and offshore structures is preferred.

Key Competencies

• Financial Acumen & Cost Control – Expertise in budgeting, cost control, and financial analysis.
• Contract Drafting & Review – Ability to interpret and draft complex contract terms.
• Leadership & Team Management – Proven experience in mentoring and managing teams.
• Analytical & Problem-Solving Skills – Ability to assess financial risks and optimize cost efficiency.