Company Secretary Manager

Role & responsibilities

• Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks;
• Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.);
• Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to;
• Where required, assist the team with the set-up and/or take-on of new client structures including:

- ensure a corporate services agreement is in place;

- review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process;

- ensure smooth transfer of the entities data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers);

• Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors;
• Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order;
• Collaborate closely with the Company Secretarial leaders of the offices that your team will support;
• Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
• Support the senior management with group projects;
• Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors.
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

Preferred candidate profile

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one;
• You have at least 5 years of company secretarial experience (preferably in a professional financial services environment);
• Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset;
• You are able to work across different time zones (to be agreed) and adapt to the other offices working hours;
• You have an understanding of the Compliance/AML/KYC and risk management aspects;
• You possess team spirit and take initiatives;
• You possess good communication and management skills and are able to delegate work and supervise a team;
• You adopt a flexible and hands-on approach;
• You are organised with an eye for detail;
• Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus.