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Engaged Employer

Alstom Transportation

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3.8

based on 2.5k Reviews

62 Alstom Transportation Jobs

Learning & Certification Team Administrator

ALSTOM India Limited

3.8

based on 2.5k Reviews

3-6 years

Bangalore / Bengaluru

1 vacancy

Learning & Certification Team Administrator

Alstom Transportation

posted 14hr ago

Job Role Insights

Flexible timing

Key skills for the job

SAP CO Event Management Computer Networking Project Management Recruitment Printing and Packaging

+ 4 more

Job Description

Learning Certification Team Administrator

Date: 3 Dec 2024

Location: Bangalore, IN

Company: Alstom

Req ID: 471981

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Alstom is hiring a Learning Certification Team Administrator to support the growing Bid, Project, Planning Commercial Management Academy and Certification programs. In this role, you will oversee the l earning competencies development by administering all support activities for Purchase order creations for certification programs, event organization of all types including in-person final interview coordination for the certification programs and documentation support for team.

Purpose:

The role is key to enable our Bid and Project Management community with an organized academy offering high quality special events, quick and efficient responses to various solicitations and following up closely for PO creation and payment for our certification programs. Events can be in India but also in digital remote formats or in other locations across the world.

Main responsibilities:

Main point of contact reporting to the Bid, Project, Planning Management Certification Director for the administration management of all academy activities. Activities are varied and range from support regarding event coordination and organization in India (In-person) or worldwide (in remote digital mode/in-person international sites) to raising and following payment of purchase orders, supporting certification team with candidate follow-up in different certification steps scheduling/document review/liaising with other administrative supports worldwide while supporting the team with any documentation management need.

You will be responsible for:

Support Event coordination for promotional events/focus group organization as required for in-person visits or in digital/non-India site locations by liaising with local administrative support. This includes communicating with all internal Alstom stakeholders but also any vendors involved in the event to ensure a smooth preparation and delivery. Problem solve any unknown situation that may arise. Welcome guests when required.

Create Purchase Orders for all invoices received from our certification supplier as services are rendered. Liaise with certification team for validation of invoice amount, enter into Alstom system and follow-up until payment to supplier received

Support full team for communication distribution to community through updated distribution lists and standard e-mail sending

Work closely with certification team and group PMO assistant for all in-person interview at various Alstom sites throughout the world: exam room bookings, visa invitation letters when required/access maps/emergency contacts/badge preparation/lunch plans etc., candidate assistance and question answering

Support certification team and supplier with candidate documentation review to make sure that all is complete and submitted in a timely fashion

For yearly global certification ceremony ensure all guest speaker availability: regional presidents, COO, VPs etc. to coordinate best suitable date and preparation of VIPs.

Support certification team as needed with Trophy /certification printing and shipping worldwide (~200 per year).

Manage updates to monthly calendar of events and ensure academy team is prepared with submissions of presentations in due time

Ad Hoc support team with any special documentation, project or review (Video creations: shooting of video coordination-room booking as per availability of person to be filmed, script to be handed over to the right person ahead of time etc.)

In addition, you will:

Be part of a team impacting Alstom s Project Bid as well as Commercial Management Community at global scale

Develop a multicultural mindset by interacting with teams located across the global the world

Develop yourself in problem solving and simplification

Your profile:

Bachelor s degree

Proven experience as an administrator with international corporate companies

Strong communication oral and written skills

Strong experience in event management organization (remote or in-person)

Self-planning of activities and problem solving

Strong networking skills

Purchase order input and follow-up in SAP systems

You don t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you ll be proud. If you re up for the challenge, we d love to hear from you!

Important to note

Employment Type: Full Time, Permanent

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