Executive Assistant To General Manager

Company Description

Your Fairmont Journey Starts Here:

Are you asomeonewith a passion for excellence and a flair for exceptional hospitality? Fairmont Udaipur Palace invites you to embark on an unforgettable journey of luxury and join our pre-opening team.

About The Role :

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

 Primary Responsibilities 

 Administrative and coordination 

Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

Screen/handle telephone calls, appointments, mails and emails and take action accordingly

Take minutes at the Executive Committee Meeting

Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

Prepare and manage correspondences with internal and external parties for General Manager’s signature

Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

Attend to residents/patrons’ special requests or complaints that are directed to the General Manager

Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

Maintain systematic up-to-date filing and tracing systems

Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

Maintain and update Executive Committee and Department Heads’ leave record

Maintain and update ‘Manager-On-Duty’ schedule

Prepare monthly financial data reports

Maintain confidentiality of sensitive matters/issues

Manage and upkeep the functionality and cleanliness of the office

Ensure adequate stock of office stationery

Maintain a high level of professionalism and project a positive image of the organization.

 Other Responsibilities 

Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

Be fully conversant with hotel fire & life safety/emergency procedures

Attend all briefings, meetings and trainings as assigned by management

Maintain a high standard of personal appearance and hygiene at all times

Perform other reasonable duties assigned by the assigned by the Management

Qualifications

Diploma education

Minimum 2-3years of secretarial experience with at least 1years serving the senior management level

Excellent reading, writing and oral proficiency in English language

Good working knowledge of MS Excel, Word, & PowerPoint

Additional Information

 Our commitment to Diversity & Inclusion: 

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.