TCS Accounts Payable Executive Interview Questions, Process, and Tips

Q1. Difference Between PO and Non PO
Ans. 
PO is a purchase order issued by a buyer to a seller, specifying the products or services to be purchased. Non-PO is an invoice without a purchase order.
• PO is a formal document that authorizes a purchase transaction, while Non-PO is an invoice submitted by a vendor for payment without a purchase order.

• POs are typically used for larger purchases or ongoing agreements, while Non-PO invoices are used for one-time purchase...read more
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Q1. What is Credit Note and Debit Note ?
Ans. 
Credit Note is issued by a seller to a buyer for reducing the amount payable, while Debit Note is issued by a buyer to a seller for increasing the amount payable.
• Credit Note reduces the amount payable by the buyer to the seller.

• Debit Note increases the amount payable by the buyer to the seller.

• Credit Note is issued when there is an overcharge or return of goods.

• Debit Note is issued when there is an undercharge or addit...read more
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Q2. If i am paying you for the Raw Material in cash , what will you , Creditor or Debtor ?
Ans. 
Creditor, as the company is receiving cash for the raw material
• The company receiving the cash for the raw material is the Creditor

• The party paying for the raw material in cash is the Debtor

• Example: If a supplier pays cash for raw material, they are the Creditor and the company receiving the cash is the Debtor
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Q3. What is 3 way Matching rule ?
Ans. 
3 way matching rule is a process in accounts payable where the purchase order, receiving report, and vendor invoice are compared to ensure accuracy.
• Involves matching the purchase order with the receiving report and vendor invoice

• Ensures that the quantities, prices, and terms on all three documents match

• Helps prevent errors, fraud, and discrepancies in payments

• Example: If a company orders 100 units of a product, receive...read more
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Q4. How to Book an Invoice and Purchase Order ?
Ans. 
To book an invoice and purchase order, you need to match the details on the invoice with the corresponding purchase order and enter them into the accounting system.
• Verify that the details on the invoice match the corresponding purchase order.

• Enter the invoice details into the accounting system, including the invoice number, date, amount, and payment terms.

• Match the invoice to the purchase order in the accounting system...read more
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Q5. What is p2p and its Flow ?
Ans. 
P2P stands for Procure-to-Pay, which is the process of requisitioning, purchasing, receiving, paying for, and accounting for goods and services.
• P2P involves the entire procurement process from start to finish.

• It starts with a requisition for goods or services, followed by the purchase order, receipt of goods or services, invoice processing, and payment.

• The final step is accounting for the transaction in the company's f...read more
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Q1. Introduction yourself
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Experienced Accounts Payable Executive with 10+ years of experience in managing vendor relationships and processing invoices.
• Over 10 years of experience in accounts payable

• Skilled in managing vendor relationships

• Proficient in processing invoices accurately and efficiently

• Strong attention to detail and organizational skills

• Familiar with accounting software such as QuickBooks and SAP
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Maths, English,reasony

Q1. Basic screenings
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