20+ Accounts Payable Accountant Interview Questions and Answers

An invoice is a document that lists the products or services provided by a vendor and the amount due for payment.

• An invoice includes the vendor's name and contact information

• It lists the products or services provided and their prices

• It includes the total amount due and any applicable taxes or discounts

• It may also include payment terms and due dates

• Examples of invoices include bills from utility companies, invoices from suppliers, and receipts from online purchases

Intercompany refers to transactions between two or more companies within the same group, while intracompany refers to transactions within the same company.

• Intercompany transactions involve multiple legal entities within a corporate group.

• Intracompany transactions occur within a single legal entity.

• Intercompany transactions may involve transfer pricing and elimination entries.

• Intracompany transactions do not require transfer pricing or elimination entries.

• Examples of intercomp...read more

Fictitious assets are non-physical assets with no real value, amortization is the gradual write-off of an asset's cost, and surplus account in profit and loss is used to record excess profits.

• Fictitious assets are intangible assets that do not have a physical existence, such as goodwill or patents.

• Amortization is the process of spreading the cost of an intangible asset over its useful life, similar to depreciation for tangible assets.

• Surplus account in profit and loss is used...read more

Golden rules of accounts are basic principles to maintain accurate financial records.

• Debit the receiver, credit the giver

• Debit what comes in, credit what goes out

• Debit expenses and losses, credit income and gains

• These rules ensure accuracy and consistency in financial reporting

• For example, when a company receives cash from a customer, the accounts receivable account is debited and the cash account is credited

The main accounting concepts are the principles and guidelines that govern the preparation and presentation of financial statements.

• Going Concern Concept

• Consistency Concept

• Accrual Concept

• Prudence Concept

• Materiality Concept

• Entity Concept

• Money Measurement Concept

• Cost Concept

• Dual Aspect Concept

Vouchers are documents used to record financial transactions, bad debts are uncollectible debts, and salary entry is the recording of employee salaries in accounting records.

• Vouchers are used to document and track financial transactions within a company.

• Bad debts are debts that are unlikely to be collected from customers and are written off as losses.

• Salary entry involves recording employee salaries in the accounting system for accurate financial reporting.

• Vouchers can includ...read more

Bank reconciliation is the process of comparing the balance in the company's accounting records to the balance in the bank statement.

• Bank reconciliation helps identify discrepancies between the company's records and the bank statement.

• Types of errors in bank reconciliation include timing differences, errors in recording transactions, and bank errors.

• For example, a timing difference could occur if a deposit made at the end of the month is not reflected in the bank statement un...read more

Accounts payable is the amount owed by a company to its suppliers for goods or services received but not yet paid for.

• Accounts payable is a liability account in the company's balance sheet.

• It includes invoices from vendors, utility bills, and other expenses.

• The payment terms and due dates are agreed upon by the company and the supplier.

• Accounts payable is an important aspect of cash flow management.

• Examples of accounts payable include rent, office supplies, and raw materials.

Accounts Receivable is the money owed to a company by its customers for goods or services provided on credit.

• It is an asset account on the balance sheet

• It represents the amount of money that a company expects to receive from its customers

• It is usually collected within a certain period of time, typically 30-90 days

• Examples include invoices sent to customers for payment of goods or services provided

• It is important for a company to manage its accounts receivable to ensure timely...read more

Accounts payable is the amount of money a company owes to its vendors or suppliers for goods or services received.

• Accounts payable is a liability account that tracks the money a company owes to its vendors or suppliers.

• It includes invoices, bills, and other expenses that have not yet been paid.

• Accounts payable is an important part of a company's cash flow management.

• Examples of accounts payable include rent, utilities, and inventory purchases.

• Accounts payable can be managed t...read more

Matching process ensures accuracy of invoices and payments.

• Matching process involves comparing invoice details with purchase orders and receipts.

• It helps in identifying discrepancies and resolving them before payment.

• Matching can be done manually or through automated software.

• It is a crucial step in accounts payable to prevent errors and fraud.

• Matching also helps in maintaining good relationships with vendors.

Purchase order is a document that authorizes a purchase transaction.

• It is a formal request for goods or services

• It includes details such as quantity, price, and delivery date

• It helps to ensure that purchases are authorized and within budget

• It is used to match invoices with goods received

• It can be created manually or electronically

Accounts payable is the amount of money a company owes to its suppliers or vendors for goods or services received but not yet paid for.

• Accounts payable is a liability on the balance sheet.

• It represents the company's short-term obligations to pay off its debts.

• It includes invoices from suppliers, utility bills, and other expenses.

• Accounts payable is typically recorded as a credit entry in the accounting system.

• It is an important component of working capital management.

• Example:...read more

A purchase order is a commercial document issued by a buyer to a seller, indicating the type, quantity, and agreed price of products or services.

• A purchase order is a formal request made by a buyer to a seller to purchase goods or services.

• It serves as a legally binding contract between the buyer and the seller.

• The purchase order includes details such as the type and quantity of items, agreed prices, delivery dates, and payment terms.

• It helps in streamlining the procurement p...read more

The ledger entry for rent paid is a credit to cash and a debit to rent expense.

• Debit rent expense account for the amount paid

• Credit cash account for the same amount

• Record the transaction in the general ledger

• Ensure accuracy of the amounts and accounts used

• Example: Debit Rent Expense $1,000, Credit Cash $1,000

Golden rules are fundamental principles that guide the recording of financial transactions in accounting.

• Golden rules are also known as accounting principles or rules of debit and credit.

• There are three golden rules: the Personal Account rule, the Real Account rule, and the Nominal Account rule.

• The Personal Account rule states that debit the receiver and credit the giver.

• For example, when a company receives cash from a customer, the cash account is debited and the accounts re...read more

Fixed assets are long-term tangible assets that are used in the production of goods or services and have a useful life of more than one year.

• Fixed assets are physical assets that a company owns and uses for its operations.

• They are not intended for sale and are expected to provide economic benefits over a long period of time.

• Examples of fixed assets include buildings, machinery, vehicles, furniture, and land.

• They are recorded on the balance sheet and depreciated over their use...read more