Executive Assistant

• Supporting entire team/ multiple managers in all business aspects and be an integral part of team acting as SPOC for the team.
• Proficient in written and spoken English, draft mails/ responses independently.
• Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders requirements in various time zones.
• Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.
• Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder s calendars.
• Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.
• Manage information for internal and external communication memos, presentations, emails, and reports.
• Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritize conflicting needs, handle matters expeditiously and proactively.
• Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.
• To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines
• Co-ordinating with Cross Functional Teams to ensure deliverables are met.
• Should be able to coordinate and maintain cordial relationship with all members of the team.
• A motivated self-starter with strong interpersonal skills.
• Work involves handling sensitive issues and confidential information requiring discretion on the employees part

Top competencies

• Attention to Detail
• Resourceful, innovative, and proactive
• Problem-Solving
• Discretion
• Adaptability & Anticipation
• Decision-Making
• Emotional Intelligence

Skills & Knowledge:

• Organization Skills
• Email, Calendar, Travel and Expense Management
• Event Planning & Management
• Excellent Verbal & Written Communication
• Tech savvy
• MS Office Proficiency
• Stakeholder Management

Qualification & Experience:

• Graduate of any discipline
• 7 - 12 years of relevant Executive Assistant experience
• Experience in handling geographically diverse stakeholders.