Executive Assistant

We are seeking a highly organized and energetic Executive Assistant to join our team in Hyderabad. The ideal candidate will possess excellent interpersonal skills, a proactive attitude, and an extraordinary ability to multitask. With strong organizational planning skills and a high level of professional work ethics and integrity, you will manage the day-to-day tasks of the Director/CEO, ensuring smooth operations. This role offers a competitive salary, health insurance, and other employee benefits, providing a great opportunity for professional growth and development. If you are passionate about supporting executive leadership and looking for a challenging and rewarding role, we invite you to apply.

• Manage day-to-day office tasks for the Director/CEO, ensuring smooth operations.
• Maintain and organize accurate calendars, prioritizing important deliverables and appointments.
• Participate in highly confidential meetings, providing accurate records, transcribing, and distributing minutes.
• Draft high-level presentations, communications, and documents using Microsoft Word, Excel, and PowerPoint.
• Collaborate with team members to organize various events and company activities.
• Manage schedules, appointments, and travel arrangements for the Director/CEO.
• Act as the primary liaison for the Director for internal and external inquiries, ensuring timely communication.
• Identify areas to improve efficiency in current management systems and meeting styles.
• Conduct research, collect, and analyze data to prepare detailed reports and documents for the Director/CEO.
• Prepare monthly reports for the Director/CEO, ensuring accuracy and timeliness.
• Reconcile the Director's monthly expenses, particularly those related to travel, with the corporate office.
• Monitor, screen, respond to, and distribute incoming communications (emails, calls, etc.).
• Serve as the point of contact between the CEO and employees, clients, and partners.
• Assist in organizing company events, meetings, and corporate functions.
• Ensure compliance with company policies and procedures, maintaining consistency.
• Uphold high standards of confidentiality and integrity in all aspects of the role.
• Provide excellent customer service to internal and external stakeholders.
• Assist in the preparation and editing of reports, presentations, and other administrative tasks.
• Perform any additional administrative tasks as assigned by the Director/CEO.

General Expectations and Required Experience:

• Strong documentation, reporting, and presentation preparation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Ability to work independently, demonstrating ownership of tasks and accountability.
• Prior experience in a secretarial or executive assistant role is highly preferred.
• Excellent organizational, time management, and communication skills.
• A positive attitude with a proactive, solutions-oriented approach to work.
• Ability to collaborate effectively as part of a team, while maintaining individual responsibilities.
• Professional demeanor with a strong work ethic.
• High level of confidentiality and integrity, particularly in handling sensitive information.