Team Assistant

About the Role:

• To support 2 C Bands in Bangalore along with supporting the Bangalore Valuations Team
• Managing their calendars (scheduling meeting invites, booking rooms, and registering visitors)
• Arrange business travel, including booking flights, hotels, arranging visas, and local transport
• Serve as a liaison between the executive and the wider team, ensuring clear and timely communication, coordinating for leadership team meetings.
• Prepare Purchase Orders and process invoices and expenses for the Team
• Work on numerous ad hoc projects as required
• Working closely with DOO supporting in organizing events, administrative support needed during stake holder visits, etc.
• Logistical arrangements for internal workshops, large team meetings, trainings for both virtual and in-person engagements.
• Demonstrate commitment to administrative excellence by overseeing travel arrangements, expense reports, and reconciliation, as well as managing office systems and maintaining organized filing systems for documents and records.
• Ensure compliance with company policies and protocols, showcasing your dedication.
• Make instrumental contributions in driving the success and efficiency of the executive and the entire team.

About You:

Essentials

• A confident, assertive communicator who is not afraid to disagree respectfully and steer when needed.
• Strong organizational and multitasking abilities with impeccable attention to detail.
• Excellent communication skills and ability to work collaboratively in a large team environment.
• Proficient in Microsoft Office Package (Outlook, PowerPoint, Word, Excel) and collaboration tools (e.g., Teams,).
• High level of professionalism and ability to maintain discretion.
• Self-motivated with a proactive approach to problem-solving.
• Ability to maintain high performance and effectiveness under pressure.

Nice to have

• Demonstrated ability to anticipate needs and take initiative.

We would like you to have:

• Bachelors degree or equivalent, preferred
• Minimum 5-7 years of working experience in administration
• Proficiency in MS Office, especially Outlook and PowerPoint