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Executive Secretary
Don Bosco Tech Society
posted 4mon ago
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Job Description
As an Executive Secretary, Preferably from NGO background you will play a key role in supporting the Executive Director and team by managing communications, scheduling, documentation, and assisting in the overall smooth functioning of the office and administration.
Responsibilities :
- Communication : Coordinate executive communications, including calls, responding to emails, and interfacing with stakeholders.
- Scheduling : Manage calendars, appointments, and travel itineraries for the Executive Director and management team.
- Meeting Coordination : Assist in coordinating the agenda, scheduling meetings, preparing meeting minutes, and following up on action items.
- Documentation
- : Maintain and organize both internal and external documents such as:
- Attested Project Dossiers (from proposal to closure)
- Audit and compliance reports
- Departmental SOPs and agreements
- Minutes of meetings, attendance records, and governing body documents
- Filing System : Maintain an organized system for both paper and electronic documents, ensuring confidentiality and easy access.
- Reporting : Prepare reports, presentations, and correspondence as needed by the Executive Director and management team.
- Confidentiality : Uphold a strict level of confidentiality in handling sensitive information.
- Administrative Systems : Implement and maintain administrative systems and procedures.
- Information Requests : Respond accurately to internal and external information requests.
- Support for Donations and Visibility : Assist in coordinating processes related to donations and visibility efforts.
- Front Desk Operations : Provide assistance in front desk operations as needed.
Requirements :
- Proven experience as an executive secretary or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong communication skills, both verbal and written.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
- A proactive attitude with the ability to work independently and as part of a team.
Employment Type: Full Time, Permanent
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What people at Don Bosco Tech Society are saying
What Don Bosco Tech Society employees are saying about work life
based on 162 employees
Strict timing
Monday to Saturday
Within city
Day Shift
Don Bosco Tech Society Benefits
Job Training 
Soft Skill Training 
Health Insurance 
Education Assistance 
Team Outings 
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