Office Assistant

Key Responsibilities:

Administrative Support:

Answer and direct phone calls, emails, and other communications.

Maintain office filing systems and ensure that records are up to date and easily accessible.

Prepare, proofread, and edit documents, presentations, and reports.

Assist with scheduling appointments and coordinating meetings.

Office Organization:

Manage office supplies and ensure that stock is ordered and maintained.

Coordinate office maintenance (e.g., cleaning, repairs).

Ensure that all office equipment (e.g., printers, copiers) is functioning properly.

Customer Service:

Greet and assist visitors or clients upon arrival.

Maintain a professional and welcoming environment for office guests.

Data Entry and Document Management:

Input data into spreadsheets or databases as required.

Organize and archive physical and electronic documents.

Clerical Duties:

Process incoming and outgoing mail.

Assist with bookkeeping and basic accounting tasks (e.g., invoice preparation, expense tracking).

Help prepare for events, meetings, and conferences.