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18 Proximity Works Jobs
Executive Assistant To the CEO
Proximity Works
posted 8d ago
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Key skills for the job
Job Description
Who we are looking for:
Proximity Works helps clients identify impactful AI use cases, build transformative tech stacks, and integrate these seamlessly into their operations. Every day, we solve complex problems, push boundaries, and redefine what s possible. As we scale new heights, we re looking for an Executive Assistant (EA) to the CEO who is more than just a task manager you re a force multiplier. You ll work closely with a visionary leader, gaining firsthand exposure to cutting-edge AI advancements.
Who you are:
Youre not just looking for another EA role you re looking to level up. You anticipate needs, execute flawlessly, and thrive in dynamic settings. You re a problem-solver, an organizational genius, and a master of communication. Above all, you get things done efficiently, accurately, and without hesitation.
what makes you a great fit
- A master organizer Everything in your life has a system, and you ensure nothing slips through the cracks.
- Communicate with clarity and confidence Whether its an email, a deck, or a meeting, you get the message across effectively.
- A grammar perfectionist Typos and inconsistencies don t stand a chance under your watch.
- Move fast, with zero errors You don t just complete tasks; you execute them flawlessly.
- Embrace technology & automation Repetitive tasks bore you. You re constantly looking for smarter, more efficient ways to get things done.
- Thrive in high-stakes environments You re quick, adaptable, and love the rush of working on multiple high-priority projects at once.
- Manage multiple projects seamlessly You juggle competing priorities with ease, always staying on top of deadlines and deliverables.
- Have a "never say never" attitude You take on challenges with a problem-solving mindset, turning the impossible into achievable.
- Handle high-profile stakeholders with discretion You know how to navigate complex relationships and manage sensitive information with professionalism.
- 2-5 years of experience at the director level or higher, with the ability to balance big-picture strategy and hands-on execution alongside the CEO.
- Ex-founder experience - ability to roll up sleeves and work with CEO to become a senior executive within a year.
what you will do
- Be the CEO s right hand Ensure smooth execution of tasks, anticipate needs, and manage day-to-day operations.
- Manage meetings Create agendas, facilitate discussions, and track follow-ups.
- Draft critical communication Craft compelling emails, and decks that represent the CEO s voice.
- Act as a liaison Interact with high-profile clients, vendors, and partners, sometimes representing the CEO directly.
- Streamline operations Bring efficiency to daily workflows, tackle administrative challenges, and automate processes where possible.
what we re looking for
- 2-5 years of experience at the director level or above, previous founder experience, or 5+ years of experience as an EA to a CEO or high-level executive.
- Ability to work in PT time zones based on the CEO s schedule.
- High adaptability Things change fast, and you need to pivot quickly.
- Remote Role - Fully remote, open to candidates across Latin America, South America, Eastern Europe and India. If you are based in Los Angeles, this would be an in person role working directly with the CEO.
Employment Type: Full Time, Permanent
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Proximity Works Benefits
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Senior Solutions Architect (AI/ML) - Contractual
8-13 Yrs
Mumbai, Bangalore / Bengaluru
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