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Engaged Employer

Mantras2Success Consultants

Compare

4.4

based on 18 Reviews

260 Mantras2Success Consultants Jobs

EA To CEO / EA To Director

Mantras2Success Consultants

4.4

based on 18 Reviews

3-8 years

Ahmedabad

1 vacancy

EA To CEO / EA To Director

Mantras2Success Consultants

posted 16d ago

Job Role Insights

Flexible timing

Key skills for the job

Software Configuration Management Data Analysis UPS Advanced Excel Active Directory Management Information System

+ 2 more

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO) in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. The ideal candidate will work closely with key stakeholders, maintain critical reports, and uphold confidentiality while facilitating efficient decision-making.

Calendar Schedule Management: Support the CEO by managing schedules, meeting requests, reminders, travel arrangements, and personal tasks.
Executive Support: assist in the CEO s daily operations, ensuring seamless coordination and execution of tasks.
Stakeholder Coordination: Collaborate closely with all Heads of Departments (HODs) to streamline communication and follow-ups.
MIS Reporting: Prepare and analyze Management Information System (MIS) reports and other critical data to aid strategic decision-making.
Departmental Follow-ups: Conduct regular follow-ups with different departments to track progress on key initiatives.
Meeting Management: Draft minutes of various meetings, ensuring accuracy and timely circulation.
Meeting Trackers: Maintain trackers for periodic meetings across key stakeholders, ensuring timely execution of action points.
Follow-ups Reporting: Regularly follow up with stakeholders, updating and managing meeting trackers to ensure accountability.
Confidentiality Integrity: Uphold the highest level of confidentiality in all activities related to the CEO s office.

Desired Profile / Criteria / Skills :

Education Experience: Any graduate with a minimum of 3 years of experience in an Executive Assistant (EA) role .
Communication Skills: Excellent verbal and written communication skills.
Stakeholder Management: Strong ability to coordinate and engage with internal and external stakeholders effectively.
Advanced Excel Proficiency: Hands-on experience in MIS reporting, data analysis, and dashboard management .
Flexibility Commitment: Willingness to stretch beyond regular working hours as per the needs of the CEO s office.
Negotiation Skills: Strong negotiation and problem-solving abilities to manage tasks efficiently.