Add office photos

Rexman

Compare

No reviews yet

1 Rexman Job

Virtual Executive Assistant (EA To CEO | Director)

Rexman Solutions

2-4 years

Remote

1 vacancy

Rexman

posted 26d ago

Key skills for the job

+ 3 more

We are looking for experienced Executive Assistants for our clients who all are Digital Marketing, Web Services & IT Agencies in the USA.
This is a front-row seat with the co-founders of leading international Digital Marketing, Web Services & IT Agencies. If you are not excited about this fact then dont apply!
Provide administrative support to the board of directors.
Extensive scheduling and calendar coordination. Task management inside ClickUp.
Coordinate special projects like team-building activities, and all-hands meetings.
Fully manage the Executive s social media profiles like LinkedIn, Instagram, and Facebook by creating posts, and stories and replying to any important messages and notifications.
Maintain google sheets for the board of directors.
Process business expense reimbursement requests, and invoices.

Job Responsibilities:

Experience interacting with customers and staff at all levels in a fast-paced, high-pressure environment, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
Exceedingly well organized and detailed oriented; enjoys administrative challenges.
The ability to handle frequent interruptions, change priorities, and remain flexible, continually improve the administrative process for great efficiency.
Experience in project management dealing with multiple tasks, timelines, and deadlines
Highly proficient in analysis, problem-solving, and decision-making skills.
Expert-level writing and verbal communications skills with strong judgment.
Excellent calendar management skills, including coordination of complex executive meetings; experience scheduling travel arrangements.

Experience & Skills:

High level of trust, discretion, and drive ownership.
Ability to synthesize information and create reports.
EA has "ear-to-the-ground" among staff and can sense morale issues if they arise.
Able to work on your own initiative in a dynamic and challenging environment.
Ability to demonstrate initiative and honed organizational skills.
Strong knowledge of MS Office skills - Word, Excel, Outlook, Microsoft Teams, and PowerPoint.

Infrastructure Required:

Uninterrupted quiet workspace with a comfortable, table, chair, and clean backdrops.
A fast computer, The camera on at Zoom calls all the time, 15MB internet connection.
Business casual every day. UPS or Generator Backup (If Required).

Employment Type: Full Time, Permanent