Add office photos
All Filters
19 Plan International Jobs
Admin Assistant - SCM Project
Plan International
posted 4mon ago
Job Role Insights
Fixed timing
Key skills for the job
Job Description
Reporting to Manager Administration, the Administration Assistant will be responsible to provide day-to-day office management and logistics support to the SCM Project team.
ROLES & RESPONSIBILITIES
The administrative Assistant will work in close coordination with the project team and provide all support to ensure the smooth implementation of the project and will be responsible for the following major activities:
Implement end-to-end office administrative services, as per the defined policies/ processes and budgets;
Manage and maintain office supplies such as pantry items, stationery, company letterheads, envelopes, housekeeping supplies, etc.;
Liaise with Govt. official on travel, tickets arrangement and collecting the necessary documents;
Ensure proper hospitality services are provided to guests/visitors in a timely manner;
Ensure timely utility bill payments and other maintenance payments;
Ensure timely and effective resolution of administration-related issues and queries;
Organize quotations (for hotels and air fares) and assist in preparing budgets for visits, meetings, workshops, and events. Ensure that hotel empanelment is done for the frequently visited places;
Assist in preparing travel requisitions in electronic Information Management System (eIMS);
Responsible for ensuring timely travel and logistical arrangements related to visits, meetings, workshops and events. This includes coordination for requisite approvals, arranging for flights/ trains, airport transfers, local conveyance, hotel bookings, conference rooms, refreshments, etc.;
Ensure preparation of conference / meeting kits as requested by SCM staff;
Coordinate with relevant internal / external stakeholders for effective execution of visits, meetings, workshops and events, as required;
Focal point for the travel agents for SCM Project and to monitor the level of service provided by them;
Verify all the bills sent by hotels / travel agents after completion of visits, meetings, workshops, events, etc., and submit these to Accounts for further processing;
Responsible for preparation of regular (monthly/quarterly/annual) management reports, relating to Administration and Logistics;
Build and maintain positive working relationships with all members of staff and contacts both within and outside the project and provide support to the staff on issues relating to Administration and logistics;
Other appropriate duties as assigned by supervisor and Dy. Project Director SCM.
EDUCATION AND EXPERIENCE
Graduate degree in any disciplines;
Ability to listen, respond and relate with respect, empathy and congruence;
Strong analytical skills and good IT skills ability to use MS Office;
Strong problem-solving, innovative and creative thinking skills;
Strong organisational and time management skills to meet deadlines;
Ability to work independently and as part of a team.
Employment Type: Full Time, Permanent
Functional Areas: Other
Read full job descriptionPrepare for Administration Assistant roles with real interview advice
People are getting interviews at Plan International through
People are getting interviews through
(based on 2 Plan International interviews)
Referral
Job Portal
50%
50%
Low
Confidence
?
Low Confidence means the data is based on a small number of responses received from the candidates.
What people at Plan International are saying
Administration Assistant salary at Plan International
reported by
1
employee
with 2
years exp.
₹2.2
L/yr - ₹2.9
L/yr
34%
less
than the average Administration Assistant Salary in India
View more details
What Plan International employees are saying about work life
based on 83 employees
Strict timing
Monday to Friday
Within country
Day Shift
Plan International Benefits
View more benefits
Compare Plan International with
Wavemaker
Compare
Dentsu Webchutney
Compare
Isobar
Compare
BC Web Wise
Compare
Mirum
Compare
Indigo Consulting
Compare
Interactive Avenues
Compare
WATConsult
Compare
Gozoop
Compare
Adglobal360
Compare
Marpu Foundation
Compare
CARE
Compare
Labournet Services
Compare
World Vision
Compare
UNICEF
Compare
Save the Children
Compare
Childline India Foundation
Compare
SOS Children's Village
Compare
Medecins Sans Frontieres
Compare
United Nations Development Programme
Compare
Similar Jobs for you
Position Name: Administration & HR Manager GFATM Projects
8-13 Yrs
New Delhi
Position Name: Regional Supply Chain Manager
3-5 Yrs
Guwahati, Mumbai, Imphal +1 more
Share an Interview