Executive Assistant To Managing Director

Job Summary

• Support the day-to-day work of the Managing Director
• Arrangement of Senior Management team meetings
• Reporting to MD and other Directors of the company.

You will have access to confidential information, always requiring absolute discretion.

You will have demonstrable experience of working at a similar level and proven administrative, secretarial and office skills. You will be responsible for supporting all aspects of the Managing Directors work including appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.

Role & responsibilities

1. Manage emails, information, and other communications; answer where possible highlight and prioritize those that need MD attention Contribute to the overall development of activities.

2. Act as follow-up Manager across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed.

3. Day-to-day planning and organization of the Managing Directors diary, including travel plans & itineraries.

4. Manage Email and communication for the Managing Director.

5. Coordinate daily operations with company management.

6. Ensure necessary records are maintained that can readily provide current, accurate and

accessible information.

7. Support the Managing Director in the preparation and presentation of reports, proposals,

budgets and related activities in servicing and developing contracts and relationships with customers and partners.

8. Support the Managing Director in the preparation of all documentation required for key

decision making as required & any other duties appropriate to the post.

Required Qualifications & Skills:

• 5 to 10+ years of experience.
• Proficiency in English Verbal and Written Communication.
• Understand the requirements and implications of working for a Managing Director.
• Experience of Word, Excel, PowerPoint, ERP, Scheduling software etc.
• Excellent administration and secretarial skills.

Educational Requirements:

• Bachelors Degree in Business Administration (BBA, BCA), Project Management, Engineering or a related field (preferred).
• MBA or masters degree is a plus.
• Engineering Design Consultancy Experience is a plus.