Executive Assistant To Vice President

• Manage the executive's daily, weekly, and monthly calendar.
• Schedule meetings, appointments, and travel arrangements, ensuring efficient time management
• Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups
• Organize domestic and international travel, including booking flights, accommodations, transportation, and visas
• Handle all matters with the utmost discretion and confidentiality.
• Prepare agendas, take minutes, and ensure action items are followed up.
• Prepare detailed travel itineraries and ensure smooth logistical support during travel.
• Handle incoming and outgoing communications (emails, phone calls) on behalf of the executive.
• Maintain and organize important records and documents for the executive office.
• Draft, edit, and review emails, presentations, reports, and other forms of communication
• Act as a point of contact between the executive and internal/external stakeholders.
• Problem-solving skills with multi-tasking abilities
• Exceptional interpersonal and communication skills Key Roles & Responsibilities
• Prepare MIS & MOM Reporting to Management
• Management of Outlook Calendar & Mail
• Management of Travel & Expense
• Co-ordination with Consulates, Senior Leadership
• Provide Administrative Support to all team member
• Relevant Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties

Qualification:

• Graduate/ Post Graduate
• Experience: Minimum of 5-6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives

Skills:

• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools.
• Strong attention to detail and the ability to multitask.
• Ability to work under pressure and manage conflicting priorities.
• Discretion and trustworthiness in handling confidential information.