Executive - Support_GSTN

Role & responsibilities:

1. Administrative Support:

• Manage and maintain executive schedules including arranging meetings, appointments and travel itineraries.
• Prepare and edit correspondence, communications, presentations and other documents.
• Handle confidential information and maintain the security of executive files and records.

2. Communication:

• Act as the first point of contact for executives, screening phone calls, inquiries and requests.
• Communicate effectively with internal and external stakeholders, providing prompt and professional responses.
• Draft, review and send communications on behalf of executives.

3. Meeting Coordination:

• Organize and coordinate meetings including preparing agendas, booking venues and arranging necessary equipment.
• Take accurate and comprehensive minutes during meetings and distribute them to relevant parties.
• Follow up on action items from meetings to ensure timely completion.

4. Office Management:

• Ensure the efficient operation of the office including managing office supplies, equipment and facilities.
• Coordinate with vendors and service providers for office maintenance and supplies.
• Assist in the planning and execution of company events, workshops and seminars.

5. Document Management:

• Maintain and update filing systems both electronic and physical.
• Ensure accurate and timely filing of documents, records and reports.
• Assist in the preparation and submission of reports, presentations and other documents as required.

6. Project Support:

• Provide support to executives on special projects, research and data analysis.
• Assist in the preparation of project plans, timelines and progress reports.
• Coordinate with team members to ensure project deadlines are met.

Preferred candidate profile:

Key Attributes and Skills:

• Any bachelors degree.
• At least 1 year of experience in secretarial practices or administrative support.
• Excellent organizational, time management and multitasking skills.
• Attention to detail and a high level of accuracy.
• Ability to handle confidential information with discretion.
• Proactive, self-motivated and able to work independently as well as part of a team.

Preferred Attributes:

• Multilingual proficiency (English and Hindi).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.

*2 years Extendable Contract Employment.