Executive Assistant

Role & responsibilities

• Proactively manage and coordinate the Executives calendar and travel arrangements, ensuring optimal use of time and resources.
• Act as the primary point of contact for internal and external stakeholders, managing communications and interactions with tact and diplomacy.
• Oversee the preparation and organization of materials for high-level meetings and presentations, ensuring they are of the highest standard and align with the Executives priorities.
• Act as a liaison between the Executive and other senior leaders, providing strategic and operational support as required
• Compose, edit, and proofread high-level business correspondence and presentations, ensuring they are polished, professional, and in line with the firm's standards
• Manage and maintain the Executive's contacts and databases
• Perform research and gather information, as needed
• Coordinate team meetings, activities, and communications, fostering a positive and productive team environment
• Provide support for marketing and practice development activities, including events, marketing materials, and industry group support
• Utilize internal networks and teams to effectively manage workflow and achieve results.
• Provide administrative support for special projects and initiatives, and other duties and special projects as assigned. Qualification

Preferred candidate profile

• Bachelor's degree required
• Minimum of 3 years of related experience required; experience in public accounting or professional services environment, preferred.
• Ability to handle sensitive situations and confidential information with discretion • Experience managing individuals, projects, and processes effectively
• High level of initiative, excellent organizational skills, and the ability to work under pressure
• Proven track record of providing high-level support to senior leaders and demonstrated ability to think strategically and make sound business decisions
• Ability to prioritize, organize, and effectively manage workload to meet deadlines
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint); advanced skills preferred